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K: General Public Relations

Table of Contents

KA  Goals and Objectives

KB Public Information Program -KSA 75-4317 et seq.

KBA District or School Web Sites (See Kb, IIBG and ECH)

KBC (See KB)  News Media Relations -KSA 72-8205; 75-4318

KBCD (See KB) Extra Curricular

KBCE Interviews with Students

KBE (See KB) Information Campaigns

KC Board-Community Relations

KCB Custodial and Non-Custodial Parent Rights 

KDC Solicitations

KFD School Volunteers (Also IFC)

KG Use of School Facilities, (See EBH; DFG) -KSA 72-8212(d); 72-5389 to 72-5391)

KGD Crowd Control at School Sponsored Activities

KH Gifts to Schools -KSA 12-1252; 72-8210; 72-8212

KI Materials Distribution in Schools

KIA Advertising, Sponsorships and Donations

KK Public Sales on School Property

KM Visitors to the Schools -KSA 21-3721

KN Complaints                 


KA Goals and Objectives

Educational public relations is a planned and systematic two-way process of communication between a district and its internal and external publics.  Its program serves to simulate a better understanding of the role, objectives, accomplishments and needs of the organization.  Educational public relations is a management function which interprets public attitudes, identifies the policies and procedures of an individual organization with the public interest and executes a program of action to encourage public involvement and to earn public understanding and acceptance.

Approved:   October 12, 1998

Updated:  October 26, 2009

Reviewed:  November 11, 2013

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KB  Public Information Programs

(See CEE, CG and KBA)

The board shall keep the public informed about the district’s functions and operations.

Newsletters and other Media

The board may issue a patron newsletter.  The superintendent shall approve the content of the district newsletter and other district-sponsored media or publications.

The superintendent shall direct the dissemination of district information and report to the board as requested.

Materials approved by the principal or public information director, regarding district or attendance center matters may be sent home with students.                       

The implementation of the public information program of the district shall be the responsibility of the superintendent. 

School-Sponsored Information Media

The superintendent shall approve the content of the school district newsletter and such other school-sponsored information media that is deemed necessary.

Approved:  October 12, 1998              

Updated:  July 7, 2003                                     

Updated:  October 26, 2009

Revised:  November 11, 2013

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KBA  District or School Web Sites and Social Media

(See DC, KB, IIBG and ECH)

The district shall maintain an internet website and may permit the creation of websites for individual schools.  A district website shall be under the supervision and control of the superintendent. The district also may maintain social media accounts under the supervision of and control of the superintendent.

Website and Social Media Rules

Websites and social media accounts rules shall comply with the following:

  • data privacy and FERPA regulations; (See JRB)
  • copyright rules, relating to access and use of materials and the property rights of the district, students, and employees who create material; (See ECH and IIBG)
  • instruction on what information and materials will be prominently posted on district and/or school homepages, which shall include, but may not be limited to, a copy of Kansas State Department of Education’s Form 150 estimating the legal maximum general fund budget as well as the budget summary for the current school year and actual expenditures for the immediately preceding two school years showing total net dollars of transfers and dollars per pupil as specified in Kansas law, using the full-time equivalent enrollment of the school district for such required calculations;
  • district appropriate use policies and rules for employees and students

District and school websites and social media are maintained to support the public relations and educational programs of the district and schools.  Websites and social media may be modified or terminated at any time by the superintendent of schools or by board action.

Approved:  July 24, 2002

Updated:  July 7, 2003

Updated:  October 26, 2009

Revised:  November 11, 2013

Revised:  July 27, 2015

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KBC Media Relations

The district will cooperate with media representatives to the extent possible.

News Releases

News and information concerning school events and programs may be released to the media with the approval of the superintendent.  All news releases prepared for public distribution under the auspices of the district by district employees or students shall be approved by the superintendent prior to release. The superintendent shall prepare or approve news releases for members of the board upon board member request.

Conferences and Interviews

All news conferences and interviews will be scheduled in such a manner that they do not disrupt the regular educational activities of the schools.

Approved: October 12, 1998

Updated:  October 26, 2009

Revised:  November 11, 2013

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KBCD Admission to Extra Curricular Events

Accredited media representatives will be admitted free of charge to all district extra curricular activities upon presentation of proper credentials. The appropriate building principal or his designee shall be responsible for determining eligibility and issuing passes to media representatives who wish to cover school events.

Press Services

To the extent possible, space will be provided at all sports and special events for media representatives to cover the extra curricular activities.

Broadcasting and Taping

The superintendent is authorized to establish rules and regulations for the broadcasting and taping of extra curricular activities of the district.

The district may enter into an agreement to provide for exclusive rights to home regular-season sporting events with broadcasters for radio, video and/or internet rights.

Senior Citizen Passes

Lifetime activity passes may be issued to citizens age 65 or older. Passes are available at the district's Administration Center.

Employee Passes

Employees may be admitted to district events free of charge in accordance with policies and procedures approved by the superintendent

Approved: July 14, 2008

Updated:  October 26, 2009

Revised: November 11, 2013

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KBCE  Interviews With Students

Representatives of the news media seeking to interview a student during regular school hours must have the prior written approval of the building principal.  The building principal shall supervise all such student interviews to assure that they do not interfere with the educational activities of the school or of the students involved.

Approved:  October 12, 1998

Updated:  October 26, 2009

Reviewed:  November 11, 2013

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KBE  Information Campaign

All information campaigns of the district will be under the direction of the superintendent.  Upon request, the superintendent shall report to the board on the progress of any information campaign.

Notes, attendance center announcements or related information may be  sent home with students only with the building principal’s prior approval.

Approved:  October 12, 1998

Updated:  October 26, 2009

Reviewed:  November 11, 2013

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KC  Board-Community Relations

The board is committed to keeping the community informed about school functions and solicits patron involvement so that these relations may be sustained or improved.

Approved:  October 12, 1998

Updated:  October 26, 2009

Reviewed:  November 11, 2013

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KCB Custodial and Non-Custodial Parent Rights

The district recognizes that divorced parents continue to share caregiving and custody of their children and that each parent, if not otherwise prohibited by court order, should have equal access to information regarding the parent’s child's school progress and activities.  The district recognizes the value of providing information to both parents regarding school progress and activities pertaining to parents’ children
Upon request to a child's principal, either parent may obtain copies of school information such as report cards and progress reports.

Approved:  July 27, 2015

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KDC  Solicitations

Solicitations of and by staff members during regular school hours and at school sponsored activities may be conducted only with the superintendent’s prior written approval.

Requests for solicitations of district employees or students shall be submitted to the superintendent for consideration must be made in writing and specify the purposes of the proposed solicitation. Requests will be considered in light of the proposal's direct contribution to the district’s educational mission and potential impact on students and employees

Any individual or organization that violates this policy may be denied access to district facilities as determined by the superintendent.

Approved:  October 12, 1998 Updated:  October 26, 2009

Revised:  November 11, 2013

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KFD  School Volunteers

(See IFC)

All school volunteers work under the supervision of district employees..

The superintendent shall establish rules and procedures governing school volunteers, their selection, qualification and placements.  Persons interested in volunteering time or services to the district should contact Communities that Care for assignment.

School volunteers are subject to the district’s policies, rules and regulations of the district but shall not be considered employees of the district for any purpose and shall not be entitled to workers' compensation or other benefits.

The school volunteer shall work under the direction of the building administrator and Communities that Care.

All school volunteers will be screened and submit to a background check by Communities that Care to the district to ensure the safety of students and the staff in the school system.

Approved:  October 12, 1998

Approved: July 14, 2008

Updated:  October 26, 2009

Revised:  November 11, 2013

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KG  Use of School Facilities and Equipment

District facilities and equipment are available for short-term use by District students, student groups, District employees and employee groups and by community groups and organizations provided that such use shall not interfere with daily school routine, school activities or school-sponsored.  The superintendent shall establish policies and procedures governing such use of District facilities.  All Board policies and District administrative policies and procedures governing the use of District facilities also shall apply to the use of District facilities by such other persons and organizations.    

Approved:  October 12, 1998

Updated:  October 26, 2009

Revised:  November 11, 2013

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(See EBC, GAAE, JCDBB, JDDC, and KGC)

Disorder and disruption of school activities will not be tolerated, and persons attempting to endanger the safety of students, school personnel or other adults; to damage school property; to interfere with school activities or the educational process; will be asked to leave the premises.

The school administration and staff are responsible for handling any problem caused by adults or students.  The final decision for determining if assistance is needed is the responsibility of the school principal.  In the absence of the principal, the determination shall be made by the assistant principal or person designated to be in charge of the building or activity.  The superintendent shall be notified of any serious problem at the school.

Criminal Possession of a Firearm

Unless otherwise required by law or authorized by board policy, it shall be illegal for any person, other than a law enforcement officer, to possess a firearm in or on any district owned or operated property, within any district owned or operated facility, in a school vehicle, in an employee’s personal vehicle being used to transport students, or school staff in performance of job duties for the district,, , or at any regularly scheduled school sponsored activity, program, or eventThis prohibition includes possession of concealed weapons and/or openly carried weapons; however, such prohibition shall not apply to the secured storage of a handgun in a district employee’s own locked vehicle on school property so long as such weapon is maintained out of plain sight.  Appropriate signs shall be posted as directed by the board.

Anyone in violation of this policy shall be directed to leave the premises immediately and not return without prior approval from the building administrator or superintendent.  Failure to comply with such an order will result in a report to law enforcement.

Updated:  July 24, 2003

Updated:  August 28, 2006

Updated:  October 26, 2009

Revised:  November 11, 2013

Revised:  July 27, 2015

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KGDA Public Conduct on School Property

The superintendent or the superintendent’s designee may deny access to the school buildings, facilities or grounds of the district to persons who have no lawful business to pursue at the school, to persons who act in a manner that is disruptive or disturbing to the normal educational functions of the school, and to persons who are on school property in violation of district policies.  Administrative personnel may demand identification and evidence of qualification for access from anyone desiring to use or come upon the premises of the particular school or facility.

Persons, including parents or persons acting as parents, who have reasons for being on school property must nevertheless abide by district policies applicable to district schools and facilities.  Such policies shall be published annually in the school handbooks and shall be posted in each school and district facility in a conspicuous place visible to all who enter the premises.  Visitors must secure and wear a visitor's pass to enter school buildings during the school day.

Anyone who refuses or fails to leave district buildings, facilities, or grounds after being requested to do so by an authorized district employee shall be considered to be trespassing in violation of Kansas law.  In such case, law enforcement personnel will be contacted and arrest and criminal charges may result.

The superintendent will determine whether and under what circumstances an individual who has been asked to leave a district building, facility or grounds may be permitted to enter upon district facilities.  If the individual is not to return in the future, the appropriate "Trespass Notification" is to be sent to the individual.

Approved:  July 27, 2015

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KH Gifts to Schools

Any organization or individual making a gift in excess of $100 value to the district shall have the approval of the board.  All gifts will be regarded as district property.

Persons or organizations desiring to make gifts to the schools should contact the superintendent.  

Approved:  October 12, 1998

Updated:  October 26, 2009

Reviewed:  November 11, 2013

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KI Materials Distribution in Schools

The district reserves the right to refuse distribution of any material by individuals or groups to the students of the district in accordance with the rules prescribed by the superintendent.  

No student shall be compelled to accept or participate in the distribution of any non-school materials in the schools.

Political Campaign Materials

In order to further citizenship training, the board encourages responsible use of political materials.  The use of such materials must be aligned with the content of the course or subject in which the materials are presented.

Advertising in the Schools

No advertising for commercial purposes shall be permitted in the school buildings or on the grounds of the district without approval of the superintendent.  Advertising in student publications shall be regulated by rules and regulations developed by the superintendent. Ads concerning drug paraphernalia and any controlled substance are prohibited in any school-sponsored publication.

Approved: July 14, 2008

Updated:  October 26, 2009

Reviewed:  November 11, 2013

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KIA Advertising, Sponsorships and Donations

Advertising, sponsorships and donations must be carefully managed to protect the integrity of the learning environment for the district’s students while capitalizing on potential revenue-producing opportunities. With such goals in mind, the district may permit temporary sponsorship signage and advertising at certain specified locations on district-owned or leased property or district websites and social media in accordance with the provisions of this policy. The Superintendent shall establish such rules and regulations as may be necessary to implement this policy.

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Guidelines for Acceptance of Advertising, Sponsorships and Donations.

Recognition for goods or services provided by donors and sponsors shall be provided at the discretion of the Superintendent or with approval by the Board. The board shall approve any Donation or Sponsorship Agreement that provides financial support, goods or services with a value of $5000 or more or which requires installation of Sponsorship Advertising or display materials in or on any District Property. The superintendent may approve Advertising or Sponsorship involving electronic media, district-level activities, signage to be displayed for over two-weeks, or that has a value between $1000 and $4999. The superintendent may also refer approvals within these cost ranges to the board. Advertising placed in activity or school-related event programs, yearbooks, newsletters, or on printed tickets shall be approved by the program sponsor unless the value of the Advertising exceeds $999. All other advertising or sponsorship may be approved by the building principal.

The district will create a location on its website to promote specific advertising or sponsorship opportunities available in the district. Advertisers and sponsors are welcome to submit proposals for other ideas to the superintendent. Such proposals will be considered on a first-come first-served basis.

Requests by donors or sponsors for anonymity shall be honored to the extent permitted by law.

Definitions:

“Advertising” means the promotion of a business or service through oral, written, or graphic forms for which the district receives compensation. The incidental appearance of companies’ logo on products or materials used in the district is not subject to the terms of this policy.

“Sponsorship” means a formal arrangement for an agreed-upon period of time between the district and an individual, company or community-based organization in which a sponsor provides

financial support, goods or services to the district in exchange for agreed-upon forms of public recognition of the sponsor and its contributions during the term of the agreement.

“Donation” means a contribution of financial support, goods or services to the district without an agreement for the donor’s recognition for such contribution.

“District Property” means all property and facilities owned or leased by the district, including its motor vehicles regardless of the location thereof and intangible property such as internet web sites and district social media “pages” or sites.

Protection of the Learning Environment:

Advertising and sponsorship content must be appropriate for all ages of students, support the basic educational mission of the district, directly benefit students, or be of intrinsic value to the students or their parents/guardians.

In keeping with its mission as a provider of public education, the district’s acceptance of any advertising or sponsorship shall not be deemed to result in the district’s facilities or resources becoming an open public forum for public discussion and debate.

Appropriateness of Advertising Message:

The district reserves the right in its sole discretion to reject materials proposed to be displayed on District Property. The determination as to the propriety of particular advertising or sponsor materials may take into consideration the following criteria:

1. whether the material relates to a product or service which is illegal or inappropriate for use by minors;

2. whether the material conforms to all district policies including district policies prohibiting unlawful discrimination;

3. whether the material relates to goods or services the superintendent considers controversial or objectionable according to contemporary standards in the district’s community;

4. whether the material may be displayed in a way that does not interfere with the district’s educational mission;

5. whether the material may reasonably be construed as a district endorsement of a particular brand of goods or services; and/or

6. whether the material is of a character that would impose unreasonable burdens on the district to install, maintain or remove the material.

Classroom Materials and Activities:

Goods donated or provided by sponsors may be used in classrooms only if they primarily serve an educational purpose. Such materials may bear the name or logo of the donor or sponsor subject to the following criteria:

1. whether it would appear to a reasonable person that material is provided for the primary purpose of selling goods or services rather than primarily for student’s educational benefit;

2. whether the donor or sponsor seeks to control the manner in which the district utilized the material;

3. whether the donor or sponsors contributions support the district’s mission, goals and objectives;

4. whether the materials primarily address an identified educational rather than a commercial motive; and/or

5. whether materials offered by donors or sponsors satisfy the same criteria the district applies to its selection and purchase of all other curricular materials.

Acceptable Advertising and Sponsorships:

The following types of sponsorship recognition may be approved except as otherwise prohibited in this policy:

1. Decals, banners, or signage on or in:

· gym floors and walls, stadiums, fields, and fences

· multipurpose rooms for use in connection with specific events

· the Performing Arts Center

· Career and Technical Education Laboratories

2. Scoreboards, except as may be limited by related contractual obligations

3. Banners or signs located outside the entrance to a sponsored instructional program

4. Advertising, printing, including business logos and trademarks on or in:

  • · tickets
  • · district websites
  • · yearbooks
  • · parent and staff newsletters
  • · programs for athletic and fine arts events

5. Other materials or applications not specifically addressed above, located near or at a sponsored event

6. Oral public address announcements at sporting or fine arts events, awards assemblies, district staff meetings or family event nights

7. Engraved recognition plaques, signs or placards mounted on or near donated property

8. Event or program clothing such as T-shirts and sweatshirts

9. Vendor booths at sporting, fine arts, family event nights, or other district activities

10. Percentage of business profits or sales, such as restaurant sales nights

District logo, trademarks and service marks may not be utilized by donors or sponsors without the Superintendent’s prior written approval and in accordance with any applicable licensing agreement.

Placement of Donor or Sponsor Advertising:

The use of any district logo, trademark or service mark and the placement of all materials provided by donors or sponsors intended to be installed or placed on or in any District Property other than materials temporarily utilized in connection with a single activity of event shall be approved in writing by the Superintendent prior to such installation or placement and may, in certain circumstances, be subject to an appropriate agreement in writing approved by the Board.

Prohibited Materials.

No materials, good or services may be utilized or installed in or on any District Property in violation of any district policy or contrary to Kansas law or to any agreement, rule or regulation to which the district is subject, including but not limited to, the rules and regulations of the Kansas Department of Education and the Kansas State High School Activities Association.

Access to Advertising and Sponsorship Opportunity:

When considering offers or proposals from potential donors or sponsors, preference shall be given, first, to donors or sponsors located within the district’s boundaries, then to those within the boundaries of the City of Hutchinson and Reno County, and, finally, to those located outside of Reno County.

Adopted: September 11, 2017

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KK  Public Sales on School Property

Other than sales conducted with board approval to dispose of district property, district facilities may not be used for any public sales without prior approval of the superintendent.

Whenever excess property of the district is to be sold at auction, such sales shall be to the highest bidder. No credit shall be extended.  The district reserves the right to set minimum prices or bids for all items to be sold.

Approved:  October 12, 1998

Updated:  October 26, 2009

Reviewed:  November 11, 2013

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KM  Visitors to the School

The board encourages district patrons and parents to visit the district facilities at appropriate times and in a manner that will minimize disruption of a school’s educational mission.    District facilities are publicly owned but access to school buildings is restricted for the safety and security of student and district employees.  

In accordance with Kansas law the district has policies and procedures intended to prevent bullying of students, staff and others present in school facilities.  Parents and other visitors are expected to be familiar with and to conduct themselves in a manner consistent with such policies 

Visitors in any district school facility are subject to supervision by the building principal. Visitors who refuse to follow the instruction of the building principal may be asked to leave the building.  If any visitor refuses to leave the premises upon request, building principals are authorized to request aid from law enforcement personnel. 

Visitors who refuse to comply with a principal’s instructions may have visitation privileges suspended and may be issued a no-trespass letter in accordance with Kansas law.

Visitors’ access to school buildings is limited to each building’s main entrance.  Notices shall be posted at the main entrances of school buildings advising visitors to check in at the main office immediately upon entering the building. Parents and other visitors are required to remain in the office area, unless they are granted permission to enter the building and are escorted by a district employee.  When entering a building from the office area, each visitor must have and wear a visitor’s badge provided by the school  

Parents or other visitors who wish to deliver items to a student should leave such items with a district employee in the building office.  School staff will then deliver such items to students in accordance with building procedures.  

Parents who wish to have breakfast or lunch with a student may do so.  Parents who wish a meal for themselves should contact the building secretary at least 24 hours in advance so that adequate food can be prepared.  Special holiday meals may have different deadlines, guidelines and limitations and such information shall be made available to parents and patrons.  Visitors are responsible for paying the cost of their meals at the district’s current published adult meal rate.

Classroom visits must be scheduled in advance with the building principal. Plans for any visits should include the date, time and duration of the visit.   The following classroom visitation guidelines apply in all instances, will be published in student handbooks and will be available on the district’s web site www.usd308.com.

Classroom visitation Guidelines:

  • Classroom visits are intended to provide an opportunity to observe a child in the typical instructional environment with as little disruption as possible
  • To the greatest extent practical, parents and other classroom visitors are expected to avoid interactions with their child and with other children or instructional staff during classroom visits but may respond to questions posed by a teacher or other classroom personnel. 
  • During classroom visits, teachers, classroom aides and paraprofessionals should continue regularly scheduled activities and interactions with the students.  
  • Parents will be accommodated and will be provided a chair in a location in the room from which they may observe their child’s educational activities.
  • If a parents wishes to speak with a teacher or other employee an appointment should be scheduled at a time other than during a classroom visit.  To minimize classroom disruptions parents should limit classroom visits to one visit per child per month unless more frequent visits are approved in advance by the building principal. 
  • In order to protect the privacy of students, parents and other school visitors may not photograph or make video recordings of classroom or other school activities. 
  • “To protect confidentiality and student privacy, children in special needs classrooms may not be immediately available for visitation, or visitors may be excused if individual children’s rights could be compromised.  Visitation may be rescheduled.”

Parents who do not adhere to the above visitation guidelines may be asked to leave the building.  

Approved:  October 12, 1998

Updated:  October 26, 2009

Revised:  November 11, 2013

Revised: June 9, 2014

Revised: Oct.13, 2014

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KN  Complaints

(See BCBI, GAACA, GAAB, GAAF, IF, IKD, AND JCE)

The board encourages all complaints regarding the district to be resolved at the lowest possible administrative level.

Whenever a complaint is made directly to the board or to a board member, it will be referred to the superintendent for study and possible resolution.

Discrimination against any individual on the basis of race, color, national origin, sex, disability, age, or religion in the admission or access to, or treatment or employment in the district's programs and activities is prohibited.  The district’s Director of Human Resources; 1520 North Plum, Hutchinson, KS 67501, 620-615-4033 has been designated to coordinate compliance with non-discrimination requirements contained in Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and The Americans with Disabilities Act of 1990.  Information concerning the provisions of these Acts, and the rights provided thereunder, is available from the compliance coordinator.

The superintendent shall establish rule and procedures for the filing, investigation and resolution of complaints.

About Discrimination

The District is committed to maintaining a working and learning environment free from unlawful discrimination, insult, intimidation, or harassment due to race, color, religion, sex, age, national origin, or disability.

Any incident of discrimination including acts of harassment shall promptly be reported to the building principal or District compliance coordinator for investigation and corrective action. Any individual who engages in discriminatory conduct shall be subject to disciplinary action, up to and including expulsion from school or suspension/termination of employment.

Discrimination against any individual on the basis of race, color, national origin, sex, disability, or religion in the admission or access to, or treatment in the district's programs and activities is prohibited. Director of Human Resources, 1520 North Plum, Hutchinson, KS, 67501, (telephone: 620-615-4033) is the District’s designated compliance coordinator with respect to compliance with non-discrimination requirements contained in Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and The Americans with Disabilities Act of 1990.

Individuals who believe they have been discriminated against may file a complaint with the building principal, another District administrator, guidance counselor, or other District employee. Any District employee who receives a complaint of discrimination or harassment from an individual shall inform the individual of the employee's obligation to report the complaint and any proposed resolution of the complaint to the building principal.

If discrimination or harassment has occurred, the district will take prompt, remedial action to prevent its reoccurrence.  The district prohibits retaliation or discrimination against any person for opposing discrimination, including harassment; for participating in the complaint process; or making a complaint, testifying, assisting, or participating in any investigation, proceeding, or hearing.

Complaint Process

Most issues and concerns should be addressed at the level where the concern/issue originated. For example, in a school setting, the issue should first be addressed to the teacher and then to the principal if the situation cannot be resolved.

Issues that cannot be resolved at the classroom and building level will be forwarded to the Public Information Director. The Public Information Director will, in turn, refer the issue/concern back to the appropriate principal or supervisor for resolution. The Public Information Director will follow up with the person voicing the concern within two weeks to determine if the process of resolving the issue worked. The follow-up phone call will focus on how the resolution process worked, not on whether or not the person submitting the complaint was satisfied with the resolution.

Written Complaint

When the above process is not sufficient for the complainant or due to the serious nature of the complaint, including complaints of discrimination, an individual should file a complaint on the form provided by Public Information Director, 1520 North Plum, Hutchinson, KS, 67501 (telephone: 620-615-4029). The form also is available on the district website at www.usd308.com.  The form should be returned by mail or in person to the Director of Human Resources, 1520 North Plum, Hutchinson, KS, 67501.

If the written complaint is against the Director of Human Resources, it should be filed with the Superintendent, 1520 North Plum, Hutchinson, KS, 67501. All references to the Director of Human Resources in the chart below, then, would revert to the Superintendent.

 

Written Complaint Process

Step

What

Who/Where

Timeline

1

Written Complaint Form Completed

Filed with the Director of Human Resources, 1520 North Plum, Hutchinson, KS 67501.

Complainant files the written complaint within thirty (30) days of the incident.

2

Initial interview with complainant with the complainant given the opportunity to name witnesses and or provide evidence

Director of Human Resources or other Trained Investigator

Director of Human Resources or his/her designee within three (3) business days of Step 1.

3

Investigation

Director of Human Resources or other Trained Investigator

Initial investigation to be completed within ten (10) business days of Step 2.

4

Follow up Interview with Complainant

Director of Human Resources or other Trained Investigator Assigned to Case.

Within three (3) business days of Step 3.

5

Written Summary of Findings and Proposed Resolution

Director of Human Resources

Within five (5) business days of Step 4. Summary provided to complainant and the accused.

6

Resolution Follow Up

Public Information Director

Within three (3) business days of receipt of Summary of Findings and Proposed Resolution the Public Information Director will inform the complainant of the appeal process.

Appeal

The investigator will forward an explanation of how the complaint was resolved to the Public Information Director. If the complainant is unsatisfied with the resolution, the Public Information Director will direct the individual to appeal the complaint to superintendent. If the complaint is about the superintendent, the individual may appeal the complaint to the Board of KN-R 

Education president. The president may be contacted through the Board Clerk, 1520 North Plum, Hutchinson, KS, 67501 (telephone: 620-615-4009).

General Provisions

This process is applicable to complaints, including complaints alleging discrimination, carried out by employees as well as by individuals and/or third parties.

This process is designed to provide for adequate, reliable and impartial investigation of complaints, including the opportunity for all parties involved to present witness and other evidence through the initial investigation process and through the follow-up interview.

  • The district will take steps as appropriate to remedy the effects of and prevent the recurrence of discrimination of which it has notice.  If discrimination or harassment has occurred, the district will take prompt, remedial action to prevent its reoccurrence.  The district prohibits retaliation or discrimination against any person for opposing discrimination, including harassment; for participating in the complaint process; or making a complaint, testifying, assisting, or participating in any investigation, proceeding, or hearing.

Retaliation and Discrimination

Any retaliation or discrimination against an individual who has filed a complaint, including those involving discrimination, and/or against anyone who participates in related investigation proceedings is strictly prohibited.

About Instructional Materials

The building principal shall report any unresolved complaint about instructional materials to the superintendent immediately after receiving the complaint.

About Facilities and Services

The director of operations shall report any unresolved complaint about facilities and services to the superintendent immediately after receiving the complaint.

About Personnel

The building principal or other administrator involved shall report any unresolved complaint about personnel to the superintendent immediately after receiving the complaint.

Approved:  October 12, 1998

Updated:  October 26, 2009

Revised: November 11, 2013

Revised: July 27, 2015

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