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J: Students

Table of Contents

JA Goals and Objectives -KSA 72-8205

JB Attendance Records

JBC Enrollment

JBCA Homeless Students

JBCB  Foster Care Students (See EDAA, JBC, and JBCA)

JBD Absences and Excuses (See IHEA, JDD) (See JBE) -KSA72-1111; 72-1113

JBE Truancy -KSA 72-1113

JBH Release of a Student During the School Day

JCAB Searches of Property

JCABB Searches of Students

JCAC Interrogation and Investigations (See EBC, GAAD, JCABB, JCED and JHCAA)

JCDA Student Conduct

JCDAA Tobacco and Nicotine Delivery Devices (See GAOC)

JCDB Dress Code

JCDBB Weapons (See JDD, EBC, and KGD)

JCE Complaints

JCEC Demonstrations

JDA Corporal Punishment

JDB Detention

JDC Probation (See JCDBB and JDD)

JDD Suspension and Expulsion Procedures (See IHEA, JBD, JCDBB)

JDDA Drug Free Schools

JDDB Reporting to Law Enforcement (See EBC and JDD)

JDDC Bullying Prohibited

JF Academic Achievement

JFB Promotion and Retention

JFC Graduation Exercises

JFCA Early Graduation (See IHF)

JGA Student Insurance Program

JGC Health Assessments and Physicals

JGCA Local Wellness Policy

JGCB Inoculations

JGCC Communicable Diseases

JGCD Installation and Use of Automatic External Defibrillators

JGCE Health Screenings

JGD Student Psychological Services

JGEB Child Abuse

JGEC Sexual Harassment

JGECA Racial Harassment:  Students (See GAF)

JGFB Supervision of Students

JGFF Use of Vehicles

JGFG Student Accidents

JGFGB Supervision of Medications

JGFGBA Student Self-Administration of Medications

JGFGBAA Response to Life Threatening Conditions

JGFGBB Accommodating Students with Diabetes

JGG Transportation

JGGA Use of Surveillance Cameras (See JR,JRB and KGAA)

JGH School Food Service Program

JGHAA Food 4 Kids Program

JGHB Vending Machines and Other Automated Play Machines

JH Student Activities

JHC Student Organizations

JHCA Student Publications

JHCAA Gang Activity

JI Community Activities

JJ Employment of Students

JK Solicitations

JL Gifts

JM Contests for Students

JN Awards

JQ Exceptional Students

JQA Temporarily Disabled Students

JQE Alternative Arrangements

JQI Adult Students

JQKA  Foreign Exchange Students

JQL Hearing Procedures for Exceptional Students

JR Student Records

JRA Types of Records

JRB Release of Students Records (See ECA)

JRC Disposition of Records (See JRA and JRB)

JRD Hearing Request

JS Student Fees and Charges

JT Telecommunications Acceptable Use Policy

 


JA  Goals and Objectives

These student policies are designed to prevent misunderstanding by students about their responsibilities and privileges.  The ideas and recommendations of students shall be considered when adopting policies, rules and regulations governing the conduct of students and their rights and responsibilities.

All student handbooks shall be consistent with board policy, approved by the board, and adopted, by reference, as a part of these policies and regulations. (See BDC)

Approved: October 12, 1998

Updated:  June 28, 2010

Updated:  April 11, 2016

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JB  Attendance Records

Daily attendance records shall be maintained for each student in each school.  The primary responsibility for recording attendance shall be assigned to teachers.  A cumulative attendance record for each student shall be maintained electronically.

The superintendent shall include attendance data in an annual report to the board. 

Approved: October 12, 1998

Updated:  June 28, 2010

Updated: February 24, 2014

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JBC  Enrollment

Resident Students

A “resident student” is any child who has attained the age of eligibility for school attendance and lives with a parent or a person acting as a parent who is a resident of the district.  When necessary for the district to determine where the student lives, the address shall be the address of the parent who has primary residential custody of the student.  Children who are “homeless” as defined by Kansas law and who are located in the district will be admitted as resident students.  For purposes of this policy, “parent” means the natural parents, adoptive, step-parents, and foster parents.  For purposes of this policy, “person acting as a parent” means a guardian or conservator, a person liable by law to care for or support the child, a person who has actual care and control of the child and provides a major portion of support, or a person who has actual care and control of the child with written consent of a parent who has legal custody of the child.

Non-resident Students

Non-resident students are those who do not meet the definition of a resident student.  Although the district is not required to admit non-resident students, non- resident students may be admitted only to the extent that staff, facilities, equipment and supplies are available.  Other criteria regarding students seeking non-resident student admittance may be considered prior to acting on any annual non-resident student application as specified in this policy.  A non-resident student who has been suspended or expelled from another district will not be admitted to the district unless approved by the superintendent.

Non-Resident Students – Continued Enrollment

Non-resident students admitted to the district shall be evaluated each spring by district administration on the following criteria: whether the student made academic progress; regularity and punctuality of attendance; and disciplinary records, specifically whether the student complied with the student conduct code and avoided 1) major disciplinary problems and/or 2) a large number of referrals for minor disciplinary problems.

Students may be readmitted or denied admission for the next school year based on the results of these evaluations.  However, if the student has a disability, the student’s ability to meet these expectations shall be considered prior to denying continued enrollment in the district.  Parents shall be informed of any administrative decision on non-resident student applications no later than two days prior to the first day of school in August.

Enrollment Restriction

Unless approved in advance by the superintendent, no student, regardless of residency, who has been suspended or expelled from another school district will be admitted to the district until the period of such suspension or expulsion has expired.

Enrollment Procedures

The superintendent shall establish orderly procedures for enrolling all students, including pre-enrollment, changes in enrollment, normal enrollment times and communication to parents and to the public.

Part-Time Enrollment

Part-time students may enroll with the superintendent's permission if they complete all paperwork in a timely fashion and are in attendance no later than September 15 of the current school term.  Part-time students may be admitted only to the extent that staff, facilities, equipment and supplies are available and the students follow the district’s student conduct policies and rules.

Identification of Students

All students enrolling in the district for the first time shall provide a certified copy of their birth certificate, a certified copy of the court order placing the child in the custody of the Secretary of the Department for Children and Families, Social Security identification card, baptismal certificate or other documentation approved by the Superintendent.  Students enrolling in grades 2 through 12 also shall provide a certified transcript or similar pupil record from the school or school district the student attended most recently.

Enrollment Information

Student records shall be maintained only with a student's legal name as it appears on   the student’s birth certificate or other name as shown on a certified copy of a court order, a certified copy of a court order placing the student in the custody of Kansas Social and Rehabilitative Services, a baptismal certificate, Social Security identification card or other form of documentation approved by the Superintendent.  Student records also show the name, current address, and contact information of the student’s parent.

For purposes of this policy the term “parent” includes a guardian, conservator, a person legally liable to care for or support a child, and a person who has actual care and control of a child with the written consent of the person who has legal custody of a child.

The above requirements are not to serve as barriers to immediate enrollment of students designated as homeless or foster children as required by the Every Student Succeeds Act (ESSA) and the McKinney-Vento Act as amended by ESSA. The district shall work with the Department for Children and Families, the school last attended, or other relevant agencies to obtain necessary enrollment documentation.

If proper proof of identity is not provided within 30 days of enrolling, the superintendent shall notify local law enforcement officials as required by law and shall not notify any person claiming custody of the child.

Enrollment Responsibilities

  • Families are responsible for providing transportation to and from school.
  • Students and families will agree to adhere to all district policies and rules while the student is attending in the district.
  • Students must comply with KSHSAA rules before participation in extra or co-curricular activities may occur.
  • Students will be required to pay the annually determined enrollment fee.

Assignment to a School Building Grade Level or Classes

Unless otherwise provided herein, the superintendent shall assign students to the appropriate building.  Any student desiring to attend a school outside the attendance area in which the student resides may do so only with the prior written permission of the superintendent or designee.

If required by law, students placed in foster care or students who are homeless may be educated in their “school of origin” instead of the building corresponding to the assigned attendance area.  (For definition of “school of origin”, see regulations for JBCA and JBCB.)

Assignment to a particular grade level or particular classes shall be determined by the building principal based on the educational abilities of the student.  If the parents disagree, the principal's decision may be appealed to the superintendent.  If the parents are still dissatisfied with the assignment, they may appeal in writing to the board.

Transferring Credit

In the middle schools and in the high school, full faith and credit shall be given to units earned in other accredited schools at the time the student enrolls in the district, unless the principal determines there is valid reason for not doing so.  For online credit approval procedures, see IIBGB. 

Transfers from Non-Accredited Schools

Students transferring from non-accredited schools will be placed by the principal. Initial placement will be made by the principal after consultation with parents or guardians and guidance personnel.  Final placement shall be made by the principal based on the student's documented past educational experiences and performance on tests administered to determine grade level placement.

Approved:  October 12, 1998

Updated:  September 10, 2001

Updated:  June 28, 2010

Updated: February 10, 2014

Revised:  July 27, 2015

Revised: April 11, 2016

Revised:  February 13, 2017

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JBCA  Homeless Students

The district, in accordance with state and federal law will ensure that homeless children in the school district have access to a free and appropriate public education.  Homeless students are individuals who lack a fixed, regular and adequate nighttime residence.  For the purposes of this policy, a student awaiting foster care placement shall not be considered homeless.

Coordinator

The Director of Student Learning shall be the homeless coordinator for the school district.

Approved: July 28, 2003

Updated:  June 28, 2010

Updated: February 24, 2014

Revised:  February 13, 2017

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JBCB  Foster Care Students (See EDAA, JBC, and JBCA)

The district, in accordance with state and federal law and the Kansas state plan, will ensure that students placed in foster care within the school district have access to a public education in a stable educational environment.  For the purposes of this policy and its applicable regulations, “foster care” means 24-hour substitute care for children placed away from their parents and for whom a child welfare agency has placement and care duties. 

Point of Contact

The board shall designate an employee to serve as a point of contact for child welfare agencies on behalf of the district.

Approved:  February 13, 2017

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JBD  Absences and Excuses

When a student is absent from school an attempt shall be made to contact the parent or guardian to determine the reason for the absence.

Procedures for notifying parents on the day of a student's absence shall be published in the student handbook.

Excused/unexcused absences

The definition of “excused absence” includes the following:

1.   Confirmed personal illness. (A note may be required.)

2.   Medical, dental and other professional appointments which cannot be made outside of school.  (A note may be required as proof of appointment.)

3.   Required court appearance. (A copy of the summons, subpoena or other court order may be required.)

4.  Obligatory religious observance.

5.   Serious illness or death of a family member. 

6.   School-sponsored activities.

7.   An emergency or set of circumstances which, in the judgment of the principal, constitutes a good and sufficient cause for absence from school.

8. Students whose parents are active duty personnel may have additional excused    absences at the discretion of the district when an immediate family member is on leave or set for deployment.

All absences which do not fit into one of the above categories would be considered an unexcused absence.  A student serving a period of suspension or expulsion from the district shall not be considered inexcusably absent.

Number of Excused Absences

Once a student has reached 10 excused absences, any further absences will be considered unexcused unless accompanied by a doctor’s note (regardless of the number of days).  Other circumstances may be considered by the principal and excused. 

Significant Part of a School Day

Absence for 60 minutes or more in either the morning or afternoon session for elementary schools or one or more periods for secondary schools shall be considered a significant part of the day. A student is considered absent in secondary school if he/she is not in class within 15 minutes after commencement of a class period.

Accumulation of Tardies

Five (5) tardies equals ones (1) unexcused absence.  (Note:  Attendance: Tardies and Attendance: Truancy)

Make-Up Work

It is the student's responsibility to obtain make-up assignments from teachers following an excused or unexcused absence.

Approved: October 12, 1998

Updated:  June 28, 2010

Revised: June 9, 2014

Revised: July 27, 2015

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JBE Truancy

Unless reporting would violate the terms of any memorandum of understanding between the district and the authority to which reports would be made, the building principal shall report students who are inexcusably absent from school to the appropriate authority.

Truancy is defined as any three consecutive unexcused absences, any four unexcused absences in a trimester, any five unexcused absences in a semester (half a school year), or seven unexcused absences in a school year, whichever comes first.  School year means the period from July 1 to June 30.  Students who are recorded as unexcused according the above-mentioned policies for a significant part of any school day as defined above shall be considered truant. Prior to reporting to either the Kansas State Department of Children and Families (if the student is under 13) or the county or district attorney (if the student is 13 or more years of age but less than

18 years of age), a conference shall be held with the child’s parent or guardian and a plan shall be developed to ensure attendance.  Continued absences will result in a letter sent to the student's parent or guardian notifying them that the student's failure to attend school without a valid excuse shall result in the student being reported truant. 

Waiver of Compulsory Attendance Requirements

Students 16 or 17 years of age may be exempt from compulsory attendance regulations if the parent(s) or person acting as parent attend(s) the counseling session required by law and signs the appropriate consent and waiver form; if the student earns a GED; or if the student is exempt from compulsory attendance requirements pursuant to a court order.

Involvement of Law Enforcement

Law enforcement officers may return truant children to the school where the child is enrolled, to the child's parent or guardian or to another location designated by the board to address truancy issues. 

Reporting to Parents

If a truant child is returned to school by a law enforcement official, the principal shall notify the parent or guardian.

Dual Enrollment Students (See IDCE and JQ)

Eligible students who are enrolled in a board-approved dual enrollment program shall not be considered truant, for the hours during the school day they attend classes at a Regent's university, community college, technical college, vocational educational school or Washburn University.

Approved: August 9, 2004

Updated: August 28, 2006

Updated:  June 28, 2010

Updated: February 10, 2014

Updated:  July 25, 2016

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JBH  Release of a Student During the School Day

Building principals shall not release a student during the school day except upon a written or verbal request from the student's lawful parent or person acting as a parent.

Before releasing a student during the school day, the building principal shall be responsible for verifying the identity of the person seeking release of the student.

If the principal is not satisfied with the identification provided by the person seeking release of a student, the student's release may be refused.

Students shall not be allowed to run personal errands for school employees off school premises during the school day.

Approved: October 12, 1998

Updated:  June 28, 2010

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JCAB  Searches of Property

Searches of property shall be conducted in accordance with the rules approved by the board.  No law enforcement officer shall search property without a search warrant. 

Building principals are authorized to search property if there is reasonable suspicion that district policies, rules or directives are being violated.  All searches by the principal shall be carried out in the presence of another adult witness.

Search of Lockers

Lockers in the district schools shall be under supervision of the building principal- and assigned to the student. 

The combinations and/or keys to all locker locks shall be in the sole possession of the principal and stored in a place designed to guard against unauthorized access or use.  The principal may search any locker at any time without notice to the student to whom the locker belongs if there is reason to believe that the locker contains matter prohibited by law or school regulations.  Students shall not place locks, other than those issued by the school, on any locker.

Searches of Property

Any person other than the building principal who wishes to search a student's locker or property shall report to the building principal before proceeding. In no event shall any person be permitted to search a student's locker or property without the principal’s consent unless the person has a valid search warrant authorizing a search.

If a law enforcement officer desiring to search a student's locker or property has a search warrant, the principal shall permit the search which shall be made in the presence of the principal.

Prohibited items found during the search shall remain in the custody of either the building principal or the law enforcement officer.  If any items are turned over to law enforcement officials the principal shall receive a receipt for the items.

Approved: October 12, 1998

Updated:  June 28, 2010

Updated: February 24, 2014

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JCABB  Searches of Students

Searches of students shall be conducted in accordance with rules approved by the board. No law enforcement officer shall search a student without a search warrant except to the extent permitted by Kansas law.  

Principals are authorized to search students if there is reasonable suspicion that district policies, rules or directives are being violated. Strip searches shall not be conducted by school authorities. All searches by the principal shall be carried out in the presence of another adult witness. 

The student shall be told why a search is being conducted.  The student shall be requested to empty items such as, but not limited to, pockets, purses, shoulder bags, book bags, and briefcases.  The principal shall attempt to call the student’s parents and may call law enforcement.  Items which the principal believes may be connected with illegal activity shall remain in the custody of the principal unless the items are turned over to law enforcement officials.  If the student refuses to cooperate, the principal may take disciplinary action and seek assistance from law enforcement.

If law enforcement assistance is present, further search of the student shall be with cooperation and assistance of law enforcement officials.  The principal shall remain with the student and be present during any search of the student made by law enforcement officials on school property.  The principal shall receive and file a receipt for items turned over to law enforcement officials.

If the student believes a student is in possession of an object which can jeopardize the health, welfare or safety of the student or others, the student shall be removed to a safe location.  This determination may be based on any information received by the principal or any member of the faculty or staff.

Written documentation of each search shall be maintained by the principal, unless otherwise directed by the superintendent.  Whenever “principal” is mentioned in this policy, it shall be construed to include the superintendent or his designated representative.

If the principal believes a student is in possession of an object which can jeopardize the health, welfare or safety of the student or others, the student shall be removed to a safe location.  This determination may be based on any information received by the principal or any member of the faculty or staff.

The student shall be told why a search is being conducted.  The student shall be requested to empty items such as, but not limited to, pockets, purses, shoulder bags and briefcases.  Items which the principal believes may be connected with illegal activity shall remain in the custody of the principal unless the items are turned over to law enforcement officials.  The principal shall receive and file a receipt for items turned over to law enforcement officials.

If the student refuses to comply with this request, the principal shall notify the student's parents and request they come to the school at once.  The principal shall advise the parents of the situation. If the parents of the student are unable to persuade the student to comply, the parents and the student shall be advised that law enforcement officials will be notified, and the matter turned over to them.  If the parents refuse to come to the school or are unable to be notified and the student continues to refuse to cooperate, the building principal shall notify law enforcement officials and inform them of the facts. Any further search of the student shall be at the discretion and under the control of the law enforcement officials with a valid warrant.

A principal shall remain with the student and be present during any search of the student made by law enforcement officials on school property.   

Approved: October 12, 1998

Updated:  June 28, 2010

Updated: February 24, 2014

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JCAC  Interrogation and Investigations

Building administrators and others designated by the superintendent may conduct investigations and question students about infractions of school rules or the student conduct code.

If there is reason to believe a violation of a criminal law has been committed, the principal shall notify the appropriate law enforcement agency and may request further investigation of the alleged violation. 

Coordination with Law Enforcement

School administrators shall/may meet periodically with local law enforcement officials to discuss the district's policies and rules regarding law enforcement contacts with the district. 

Investigations Initiated by School Administrators and Conducted by Law 

Enforcement Officers

When law enforcement officers conduct an investigation and/or question a student(s) during school hours, the building principal shall make a reasonable attempt to contact a parent, guardian or representative of the student(s) prior to questioning. Notification or attempted notification of parents, guardian or representative shall be documented by the administrator involved.  If a student's parents, guardian or representative is not present during questioning of a student, the principal may be present.

Investigations Initiated and Conducted by Law Enforcement Officers

The administration shall cooperate with law enforcement officers who are conducting investigations of suspected child abuse. (See GAAD)   Law enforcement officers shall not be permitted to conduct investigations during school hours except in demonstrated emergency situations.  If a demonstrated emergency is found, the principal shall require identification of law enforcement officials and reasons for the interrogation or investigation of a student.  If the principal is not satisfied with either the identification or the reason, the request shall not be granted.  The principal shall attempt to notify the superintendent and the officer's superiors of the reasons for the refusal.

Violations of Criminal Law

Information on the criminal conduct shall be turned over to law enforcement officials. 

Taking Students Into Custody

Students shall not be voluntarily released by school officials to law enforcement authorities unless the student has been placed under arrest or taken into custody by law enforcement or the Kansas Department for Children and Families.   Reasonable effort shall be made to notify the student's  parents, guardian or representative when students are removed from school for any reason by law enforcement authorities.

If a student is taken into custody by a campus police officer, school administrators shall also make a good-faith effort to contact parents.  Notification efforts shall be documented. 

Parents shall not be notified by school officials when their child is taken into custody by the Kansas Department for Children and Families and/or law enforcement as a result of allegations of abuse or neglect.

When a student has been taken into custody or arrested on school premises without prior notification to the building principal, the school staff present shall ask the law enforcement officer to notify the principal of the circumstances as quickly as possible.

Disturbance of School Environment

Law enforcement officers may be requested to assist in controlling disturbances at school and if necessary to take students or other persons into custody.

Board Approved: August 27, 2007

Updated:  June 28, 2010

Updated: February 24, 2014

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JCDA  Student Conduct

The superintendent shall develop Behavior Management Process to govern student conduct consistent with board policies. These positive behavior supports shall be reviewed by the board and adopted as policy by reference.  

The rules of conduct shall be published in student handbooks. (See JA)

Violation of any provision of the behavior code may result in disciplinary action up to and including suspension and/or expulsion. (See JDD)

Approved: October 12, 1998

Updated:  June 28, 2010

Updated: February 24, 2014

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JCDAA Tobacco and Nicotine Delivery Devices

Use and/or possession and/or use of any  tobacco product or nicotine delivery device by students is prohibited in any district facility, in any school-owned vehicle, at school-sponsored activities, programs, or events or on the school owned or operated property.        

Administrators may report students who are in violation of this policy to the appropriate law enforcement agency.

For the purposes of this policy, “nicotine delivery device” means any device that can be used to deliver nicotine to the person inhaling from the device.  Such definition shall include, but may not be limited to, any electronic cigarette, cigar, cigarillo, pipe, or personal vaporizer.

Approved:  October 12, 1998

Updated:  June 28, 2010

Updated: February 24, 2014

Revised:  July 25, 2016

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JCDB  Dress Code

Neatness, decency and good taste are guidelines of the district dress code.  Students must dress in a manner that is not obscene; offensive; or substantially or materially disruptive to the learning environment.  Apparel that is sexually suggestive; promotes violence, illegal activities, drugs, alcohol, and/or tobacco; or is determined to be gang related is prohibited.

Student apparel and grooming must also meet requirements of any courses which are part of the approved curriculum in which they are enrolled.

Dress codes shall be published in each building's handbook.

Approved:  October 12, 1998

Updated:  June 28, 2010

Revised:  April 11, 2016

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JCDBB  Weapons

(See JDD, EBC and KGD)

A student shall not knowingly possess, handle or transmit any object that can reasonably be considered a weapon at school, on school property or at a school-sponsored event.  This shall include any weapon, any item being used as a weapon or destructive device, or any facsimile of a weapon.

Weapons and Destructive Devices

As used in this policy, the term "weapon" and/or “destructive device” shall include, but shall not be limited to:

• any weapon which will or is designed to or may readily be converted to expel a projectile by the action of an explosive;

• the frame or receiver of any weapon described in the preceding example;

• any firearm muffler or firearm silencer;

• any explosive, incendiary or poison gas bomb, grenade, rocket having a propellant charge of more than four ounces, missile having an explosive or incendiary charge of more than ¼ ounce, mine or similar device;

• any weapon which will, or which may be readily converted to, expel a projectile by the action of an explosive or other propellant, and which has any barrel with a bore of more than 1/2 inch in diameter; any combination of parts either designed or intended for use in converting any device into a destructive device described in the two immediately preceding examples, and from which a destructive device may be readily assembled;

• any bludgeon, sand club, metal knuckles or throwing star;

•  any knife, commonly referred to as a switchblade, which has a blade that opens automatically by hand pressure applied to a button, spring or other device in the handle of the knife, or any knife having a blade that opens or falls or is ejected into position by the force of gravity or by an outward, downward or centrifugal thrust or movement.

• any electronic device designed to discharge immobilizing levels of electricity, commonly known as a stun gun.

Penalties for  Weapon Violation

Possession of a weapon and/or destructive device shall result in expulsion from school for a period of one calendar year, except the superintendent may recommend this expulsion be modified on a case-by-case basis (see JDC). 

Possession of, handling of, and/or transmitting, a weapon of a type other than described under the “Weapons and Destructive Devices” heading above, an item being used as a weapon or destructive device, or a facsimile of a weapon may result in disciplinary action up to and including suspension and/or expulsion.  Expulsion hearings for weapon’s violations  shall be conducted by the superintendent or the superintendent's designee.

Students violating this policy shall be reported to the appropriate law enforcement agency (ies) and if a juvenile, to the Secretary for Kansas Department for Children and Families or Secretary of KDOC, as appropriate.

Possession of an air gun at school, on school property, or at a school supervised activity will not be prohibited for students participating in an air gun-related activity sponsored by an organization held at school or when in transit to or from such activities held off district property.

Parents of students participating in an air gun-related activity and in possession of an air gun at school must sign a waiver of liability in advance of bringing an air gun on school property and must immediately surrender all air soft guns to the building principal upon entry into the school building.  Air soft guns must be stored in the school office until the time of a related activity on school grounds or the time the student leaves school grounds for the scheduled activity held off school grounds.  Failure to comply with this rule may result in disciplinary action up to and including expulsion.

Updated: August 9, 2004

Updated:  June 28, 2010

Updated: February 10, 2014

Revised: July 27, 2015

Revised:  July 25, 2016

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JCE  Complaints (See JDDC and KN)

Complaints About Discrimination

The district is committed to maintaining a working and learning environment free from discrimination, insult, intimidation, or harassment due to race, color, religion, sex, age, national origin, or disability.

Any incident of discrimination including acts of harassment shall promptly be reported for investigation and corrective action by the building principal or district compliance coordinator.  Any student or employee who engages in discriminatory conduct shall be subject to disciplinary action, up to and including termination from employment or expulsion from school.

Discrimination against any student on the basis of race, color, national origin, sex, disability, or religion in the admission or access to, or treatment in the district's programs and activities is prohibited.  Director of Human Resources, 1520 N. Plum, Hutchinson, KS 67501, 620-615-4033, has been designated to coordinate compliance with nondiscrimination requirements contained in Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and The Americans with Disabilities Act of 1990.

Any student who believes that he or she has been discriminated against may file a complaint with the building principal, another administrator, the guidance counselor, or another certified staff member.  Any school employee who receives a complaint of discrimination or harassment from a student shall inform the student of the employee's obligation to report the complaint and any proposed resolution of the complaint to the building principal.  If the building principal is the alleged harasser, the report shall be made to the district compliance coordinator.

Any student complaint of discrimination shall be resolved under the district's discrimination complaint procedures in policy KN. 

The district prohibits retaliation or discrimination against any person for opposing discrimination, including harassment; for participation in the complaint process; or making a complaint, testifying, assisting, or participating in any investigation, preceding, or hearing.

Complaints About School Rules

Any student may file a complaint with the principal concerning a school rule or regulation as it applies to the student.  The complaint shall be in writing, filed within 20 days following the application of the rule or regulation, and must specify the basis for the complaint.  The principal shall investigate the complaint and inform the student of the resolution within 10 days after the complaint is filed.

Approved: October 12, 1998

Updated:  June 28, 2010

Updated: February 10, 2014

Revised: July 27, 2015

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JCEC Demonstrations

Student demonstrations on school property shall be conducted in an orderly and non-disruptive manner.  Demonstrations may be terminated at any time by the principal or the superintendent. (See JCAC)

Approved: October 12, 1998

Updated:  June 28, 2010

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JDA  Corporal Punishment

Corporal punishment shall not be permitted in the school district.

Approved: October 12, 1998

Updated:  June 28, 2010

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JDB  Detention

Detention periods may be established by building principals and administered according to rules approved by the board.

Approved: October 12, 1998

Updated:  June 28, 2010

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JDC  Probation (See JCDBB and JDD)

Any punishment, suspension or expulsion, may be deferred by the superintendent or hearing officer.  The student involved may be placed on probation for a set period of time.  The punishment, suspension or expulsion, shall remain deferred so long as the student meets the conditions of the probation.  If a student is placed on probation, written notification shall be sent to the student's parent or guardian.  Any decisions on probation for students found to be in violation shall be handled by the superintendent.

A student placed on probation shall be given a written list of the terms and conditions of the probation.  The student shall sign a statement that the terms and conditions have been explained, the student understands the conditions, the student agrees to abide by the conditions and failure to abide by the conditions may be reason to reinstate the original punishment.

Approved:  October 12, 1998

Updated:  June 28, 2010

Updated:  July 27, 2015

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JDD  Suspension and Expulsion Procedures (See  JBD, JCDBB)

Except as limited by Section 504 or IDEA, a student may be suspended or expelled, for reasons set forth in Kansas law.  Any student who is suspended for a period of more than 10 days or expelled shall receive a copy of the current suspension and expulsion law and this policy.  Suspension/expulsion hearings shall be conducted by the superintendent/designee or other certificated employee, or committee of certificated employees of the school in which the pupil is enrolled, or by any other hearing officer appointed by the board.

Reasons for Suspension or Expulsion

Students may be suspended or expelled for one or more of the following reasons:

  • Willful violation of any published and/or adopted student conduct regulation;
  • Conduct which substantially disrupts, impedes, or interferes with school operation;
  • Conduct which endangers the safety or substantially impinges on or invades the rights of others;
  • Conduct which constitutes the commission of a felony;
  • Conduct at school, on school property, or at a school supervised activity which constitutes the commission of a misdemeanor;
  • Disobedience of an order of a school authority if the disobedience results in disorder, disruption or interference with school operation; and
  • Possession of a weapon at school, on school property or at a school-sponsored event.

Short-term Suspension

Except in an emergency, a short-term suspension (not exceeding ten school days) must be preceded by oral or written notice of the charges to the student and an informal hearing.  If a hearing is not held prior to the suspension, an informal hearing shall be provided no later than 72 hours after imposition of a short-term suspension.

Written notice of any short-term suspension shall be delivered to the student's parent or guardian within 24 hours after the suspension has been imposed.  Short-term suspension hearings may be conducted by any person designated in policy as having the authority to suspend.

At the informal suspension hearing, the student shall have the right to be present and notified of the charges and the basis for the accusation.  The student shall have the right to make statements in his/her defense after receiving notice of the charges.

Long-term Suspension or Expulsion

Before a student is subject to long-term suspension (not to exceed 90 school days) or expulsion (not to exceed 186 school days or one calendar year for certain weapon and/or destructive device violations), a hearing shall be conducted by a hearing officer who has authority to suspend or expel.  The superintendent/principal shall designate a hearing officer authorized by the board. Formal hearings shall be conducted according to procedures outlined in current Kansas law and:

The student and parents or guardians shall be given written notice of the time, date and place of the hearing,

The notice shall include copies of the suspension/expulsion law, and appropriate board policies, regulations and handbooks,

The hearing may be conducted by either a certified employee or committee of certified employees authorized by the board, the chief administrative officer, or other certified employee of the district in which the student is enrolled or by an officer appointed by the board,

Expulsion hearings for weapons violations shall be conducted in compliance with Kansas law by persons appointed by the board.

Findings required by law shall be prepared by the person or committee conducting the hearing,

A record of the hearing shall be available to students and parents or guardians according to Kansas law, and

Written notice of the result of the hearing shall be given to the pupil and to parents and guardians within 24 hours after determination of such result.

Rules Which Apply in all Cases When a Student May be Suspended or Expelled

  • Refusal or failure of the student and/or the student's parents to attend the hearing shall result in a waiver of the student's opportunity for the hearing.
  • A student suspended for more than 10 school days or expelled from school shall be provided with information concerning services or programs offered by public and private agencies which provide services to improve the student's attitude and behavior.
  • A student who has been suspended or expelled shall be notified of the day the student can return to school.
  • If the suspension or expulsion is not related to a weapons violation, the principal may establish appropriate requirements relating to the student's future behavior at school and may place the student on probation. (See JDC)
  • If the expulsion is related to a weapons violation the superintendent may establish appropriate requirements relating to the student's future behavior at school and may place the student on probation if the student is allowed to return. (See EBC  JCDBB and JDC)
  • The days a student is suspended or expelled are not subject to the compulsory attendance law.
  • During the time a student is suspended or expelled from school, the student may not:
    • Be on school property or in any school building without the permission of the principal.
    • Attend any school activity as a spectator, participant or observer.

A student over the age of 18 or the parents or guardian of a student who is suspended for more than 10 days or expelled from school may appeal to the board within 10 calendar days of receiving written notice of the hearing results. When a suspension is imposed during the school day, the student shall not be removed from school until a parent or guardian has been notified.  If a parent or guardian cannot be notified during regular school hours, the student shall remain at school until the regular dismissal time.

Student Rights During a Long-term suspension expulsion Hearing

The student shall have the right:

  • to be represented by legal counsel of his/her own choice;
  • to have a parent or guardian present;
  • to hear or read a full report of testimony of witnesses;
  • to confront and cross-examine witnesses who appear in person at the hearing; to present his or her own witnesses;
  • to testify in his or her own behalf and to give reasons for his or her conduct;
  • to an orderly hearing; and
  • to a fair and impartial decision based on substantial evidence.

Appeal to the Board

The following conditions shall apply if a student who is age 18 or older or the student's parent or guardian files a written appeal of a suspension or expulsion:

  • Written notice of the appeal shall be filed with the clerk within 10 calendar days of the hearing.
  • The board shall schedule an appeal with the board or a hearing officer appointed by the board within 20 calendar days.
  • The student and the student's parent shall be notified in writing of the time and place of the appeal at least 5 calendar days before the hearing.
  • The hearing shall be conducted as a formal hearing using rules similar to those noted earlier for expulsion hearings.
  • The board shall record the hearing.
  • The board shall render a final decision no later than the next regularly scheduled board meeting after the conclusion of the appeal hearing.

Approved: July 24, 2000

Updated:  June 28, 2010

Updated:  July 27, 2015

Revised:  April 11, 2016

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JDDA  Drug Free Schools

Unless otherwise specified in this policy, the unlawful possession, use, sale or distribution, and/or being under the influence of illicit drugs, controlled substances, and/or alcohol by students on school premises or as a part of any school activity is prohibited. 

Possession, use, and/or being under the influence of a controlled substance by a student for the purposes of this policy shall only be permitted if such substance was:

1. Obtained directly from, or pursuant to a valid prescription or order, issued to such student from a person licensed by the state to dispense, prescribe, or administer controlled substances;

2.In the case of use or possession, approved and administered, if administered at all, in accordance with board policy JGFGB and/or board policy JGFGBA; and

3. Used, if at all, in accordance with label directions. 

Student Conduct

As a condition of continued enrollment in the district, students shall abide by the terms of this policy.

Students shall not unlawfully manufacture, sell, distribute, dispense, possess, use, and/or be under the influence of illicit drugs, controlled substances, or alcoholic beverages at school, on or in school district property, or at any school activity, program, or event.  Any student violating the terms of this policy will be reported to the appropriate law enforcement officials, and will be subject to the following sanctions:

1. First Offense. A first time violator shall be subject to one or more of the following sanctions:

a.   A punishment up to and including short-term suspension;

b.   Suspension from all student activities for a period of not less than two weeks;

c.   An evaluation from an acceptable drug and alcohol program.

2.   Second Offense. A second time violator shall be subject to one or more of the following sanctions:

a.   Punishment up to and including long-term suspension;

b.   Suspension from all student activities for a period of not less than one month;

c.   A student placed on long-term suspension under this policy may be readmitted on a probationary status if the, student agrees to complete a drug and alcohol rehabilitation program

3. Third and Subsequent Offenses. A student who violates the terms of this policy for the third time, and any subsequent violations, shall be subject to the following sanctions:

a.   A punishment up to and including expulsion from school;

b.Suspension from participation and attendance at all school activities for the year;

c.A student who is expelled from school under the terms of this policy may be readmitted during the term of the expulsion only if the student maintains regular attendance at an approved drug and alcohol education and rehabilitation program. (Name(s) of acceptable programs are on file with the board clerk.)

Students who are suspended or expelled under the terms of this policy shall be afforded the due process rights contained in board policies. (See JDD) Nothing in this policy is intended to diminish the ability of the district to take other disciplinary action against the student in accordance with other policies governing student discipline. In the event a student agrees to enter into and complete a drug education or rehabilitation program, the cost of such program will be borne by the student and his or her parents.

A copy of this policy shall be provided annually to all students, and the parents of all students. Parents of all students shall be notified that compliance with this policy is mandatory.

Approved: October 12, 1998

Updated:  June 28, 2010

Updated: February 10, 2014

Updated:  July 27, 2015

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JDDB  Reporting to Law Enforcement

(See EBC and JDD) 

Unless reporting would violate the terms of any memorandum of understanding between the district and local law enforcement, whenever a district employee knows or has reason to believe that a student has engaged in conduct at school, on school property, or at a school supervised activity which would constitute the commission of a misdemeanor or felony criminal offense if committed by an adult or has been found (1) in  possession, use or disposal of explosives, firearms or other weapons, (2) in possession of a controlled substance or illegal drug, or (3) to have engaged in behavior at school which has resulted in or was likely to have resulted in serious bodily injury to others;   the employee shall report such conduct to the appropriate law enforcement agency. 

Notifying Law Enforcement

Whenever a student is suspended for an extended term or expelled for engaging in prohibited conduct, the superintendent, after obtaining the consent of the parent or eligible student to release the information in accordance with the Family Educational Rights and Privacy Act, shall notify law enforcement of the imposition of the suspension of expulsion within 10 days after the suspension or expulsion is imposed.

Board Approved:  August 27, 2007

Updated:  June 28, 2010

Revised:  February, 2014

Revised:  April 11, 2016

Revised:  July 25, 2016

Authority:  K.S.A. 72-89a02; K.S.A. 72-89b03; K.S.A. 72-89c02

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JDDC Bullying  Prohibited  

(See EBC, GAAE, JCE, JDD, JGEC, JGECA, and KGC)

 The Board is committed to providing a positive and productive learning and working environment.  To that end, and in accordance with Kansas law, bullying, including harassment, hazing, intimidation or menacing, by students, District employees and Third Parties on or in District Facilities is strictly prohibited.  The Superintendent shall propose, and the Board shall review and approve, a Bullying Prevention Plan (the "Plan") to address prevention of bullying in or on any District Facility.  Such Plan shall include provisions for the education and training of District students, staff members, parents and, to the extent possible, Third Parties, to discourage and prevent bullying and shall include appropriate community involvement as approved by the Board.  Students, District staff members, parents and Third Parties who engage in conduct prohibited by this Policy shall be subject to disciplinary action in accordance with District policies and procedures. 

 Terms used in this policy but not otherwise defined herein shall have the meanings set forth below:

 "bullying" means any intentional gesture or any intentional written, verbal, electronic or physical act or threat by any student, staff member or parent towards a student or by any student, staff member or parent towards a staff member that is sufficiently severe, persistent or pervasive that it creates an intimidating, threatening or abusive educational environment that a reasonable person, under the circumstances, knows or should know will have the effect of:

  1. harming a student, staff members, whether physically or mentally; or
  2. damaging the property of a student  staff member or Third Party; or
  3. subjecting or placing a student, staff member or Third party in reasonable fear of harm; or
  4. subjecting or placing a student, staff member or Third Party in reasonable fear of damage to their property.

 “cyberbulling” means bullying by use of any electronic communication device through means including, but not limited to, e-mail, instant messaging, text messages, blogs, mobile phones, pagers, online games and websites.

 Bullying also includes conduct which constitutes hazing, harassment, intimidation and menacing as defined in this policy.

“District Facility” includes the District’s schools, school vehicles and other facilities owned, leased or used by the District, and other property and facilities at which District students or staff members are present in connection with any District-sponsored, District-approved or District-related activity or function, such as field trips or athletic events, where students are under the control of the District or where District staff members or Third Parties are engaged in District business or activities.

“hazing” includes, but is not limited to, any act that recklessly or intentionally endangers the mental health, physical health or safety of a student for the purpose of initiation or as a condition or precondition of attaining membership in, or affiliation with, any group or organization or District-related activity such as, forced consumption of any drink, alcoholic beverage, drug or controlled substance, forced exposure to the elements, forced prolonged exclusion from social contact, sleep deprivation or any other forced activity that could adversely affect the mental or physical health or safety of a student or that requires or encourages, authorizes or permits another to be subjected to wearing or carrying any obscene or physically burdensome article, assignment of pranks to be performed or other such activities intended to be degrading or humiliating.

“harassment” includes, but is not limited to, any act which subjects an individual or group to unwanted, abusive behavior of a nonverbal, verbal, written or physical nature on the basis of age, race, religion, color, national origin, disability, marital status, academic interest, relative academic success, sexual orientation, physical characteristic, cultural background, or socioeconomic status.

“intimidation” includes, but is not limited to, any threat or act intended to tamper with, damage or interfere with another’s property, cause substantial inconvenience, subject another to offensive physical contact or inflict serious physical injury on the basis of race, color, religion, national origin or sexual orientation.

“menacing” includes, but is not limited to, any act intended or which reasonably may be expected to place a District student, employee, or a Third Party in fear of imminent serious physical injury.

The term "parent" includes a guardian, custodian or other person with authority to act on behalf of a child.

"School vehicle" means any school bus, school van, other school vehicle and private vehicle used to transport students or staff members to and from school or any school-sponsored activity or event.

"Staff member" means any person employed by the District.

 A “Third Party” includes, but is not limited to school volunteers, parents, school visitors, service contractors or others engaged in District business, such as employees of businesses or organizations participating in cooperative work programs with the District, and other persons not directly subject to District control in connection with inter-district and intra-district athletic or other competitive events or other school programs or events.

Revised and Approved:  November 26, 2007

Updated: February 24, 2014

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JF Academic Achievement

Staff shall establish high expectations for all students.  These expectations shall be based on individual student ability to meet the board approved learning objectives for each subject.

Reporting (See JR et seq.)

Periodic reports on each student's mastery of the approved learning objectives shall be issued to the parents.

Report Cards (See JR et seq.)

Report cards shall be issued to each student at the end of each specific grading period for each subject taken. Reasons for deficiencies and/or failures shall be given. 

The superintendent or designee shall develop standard reporting forms for each grade level.

Approved: October 12, 1998

Updated:  June 28, 2010

Updated: February 24, 2014

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JFB  Promotion and Retention

Students may be promoted when they have demonstrated mastery of the board-approved learning objectives.

The final decision to promote or retain a student shall rest with the superintendent after consultation with parents/guardians, teachers, and other appropriate school personnel.

Approved: October 12, 1998

Updated:  June 28, 2010

Revised:  April 11, 2016

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JFC  Graduation Exercises

Students who have completed the requirements for graduation may be allowed to participate in graduation exercises unless participation is denied for appropriate reasons.

Graduation exercises shall be under the control and direction of the building principal.      

Seniors at Hutchinson High School must have completed all of their graduation requirements and the required credits before they are allowed to participate in the graduation ceremony. This includes all Learning Center credits being completed before graduation practice the Friday before graduation

Approved:  October 12, 1998

Updated:  June 28, 2010

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JFCA  Early Graduation (See IHF)

Students who complete all state and local graduation requirements may request permission to graduate early.

A student who wishes to graduate from high school early may request permission to do so.  The student and parents shall consult with high school administrative and/or guidance personnel in order to develop a graduation plan.  The board shall approve or deny each request based on the circumstances of the individual student.  The student’s request shall be in writing, addressed to the superintendent, shall state the reasons supporting the request, and include a copy of the graduation plan and a letter of support from the student’s parents.  The letters of request shall be sent to the superintendent who shall forward them to the board.

Approved:  October 12, 1998

Updated:  June 28, 2010

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JGA  Student Insurance Program

Parent or guardians shall be notified annually in writing of student insurance provided by the district, and that medical expenses not covered by such policies are the responsibility of the parents.

Approved: October 12, 1998

Updated:  June 28, 2010

Updated: February 24, 2014

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JGC  Health Assessments and Physicals

(See JGCB)

All students up to the age of nine shall submit evidence they have undergone a health assessment prior to entering kindergarten or before enrolling in the district for the first time.  Students without such evidence shall provide one of the following as per K.S.A. 72-5214: 1) a written statement signed by one parent or guardian that the child is an adherent of a religious denomination whose religious teachings are opposed to such assessments; or 2) a written statement signed by one parent or guardian that such assessment will be scheduled and completed within 90 days after admission to school.

All students engaged in activities covered by appropriate KSHSAA rules shall provide the building principal with proof of a physical examination.

Principals and school nurses shall work cooperatively with local, county and state health agencies to disseminate materials related to the availability of health assessments and inoculations.

Approved: October 12, 1998

Updated:  June 28, 2010

Updated:  April 11, 2016

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JGCA  Local Wellness Policy 

The board is committed to providing a school environment that promotes student wellness as part of the total learning experience for its students.  To this this end, the board shall promote a local wellness program. The program shall:

Include goals for providing proper student nutrition at school, nutrition education, physical activity and other school-based activities designed to promote student wellness in a manner that the board determines is appropriate;

  • Include nutrition guidelines for all foods available in each school during the school day; with the objectives of the guidelines to be promoting student health and reducing childhood obesity;
  • Ensure foods and beverages sold at breakfast and lunch meet the nutrition guidelines for the School Breakfast Program and National School Lunch Program;
  • Provide students with access to a variety of affordable, nutritious, and appealing foods that meet the health and nutrition needs of students;
  • Provide opportunities, support, and encouragement for students in grades K-12 to be physically active on a regular basis;
  • Assure that guidelines for reimbursable school meals shall not be less restrictive than Federal and state statutes, regulations, and guidance issued by the Secretary of Agriculture, as those regulations and guidance as they apply to schools;
  • Involve parents, students, representatives of the school food authority, district physical education teachers, school health professionals, the school board, administrators, and the public in the development, implementation, and periodic review of the school wellness policy; and
  • Establish a plan for measuring implementation of the local wellness policy, including designation of one or more district employees who shall be charged with operational responsibility for ensuring the wellness policy is effectively enforced, is periodically measured, and that the assessment of the implementation of the local school wellness policy available to the public.  Such assessments shall measure the extent to which schools in the district are in compliance with this policy, shall compare the district’s wellness policy with other model local school wellness policies, and shall describe the progress made in attaining the goals of this policy.

Approved: September 12, 2005

Updated: June 28, 2010

Updated: July 27, 2015

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JGCB  Inoculations

All students enrolling in any district school shall provide the building principal with proof of immunization of certain diseases or furnish documents to satisfy statutory requirements.  Booster shots required by the Secretary of the Department of Health and Environment are also required. 

A copy of this policy and the applicable state law shall be distributed to students, prospective students or their parents on or before May 15th of each school year.  The superintendent shall issue a news release each August explaining the required inoculations and booster shots.  Parents may delegate in writing their authority to consent to immunizations At the beginning of the school year, school boards shall provide information on immunizations applicable to school age children to parents and guardians of students in grades six through 12.  The information on immunizations shall include:

  1. A list of sources for additional information; and
  2. Related standards issued by the national centers for disease control and preventions.

Students who fail to provide the documentation required by law shall be excluded from school by the superintendent until statutory requirements are satisfied.  Notice of exclusion shall be given to the parents/guardians as prescribed by law.  Students who are not immunized against a particular disease(es) shall be excluded from school during any outbreak.

Each principal shall forward evidence of compliance with the Inoculation law to other schools or school districts when requested by the school or by the student's parents/guardians.

Approved: October 12, 1998

Updated:  June 28, 2010

Revised: April 11, 2016

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JGCC  Communicable Diseases

Any student noted by a physician or the school nurse as having a communicable disease may be required to withdraw from school for the duration of the illness.  The student will be readmitted to regular classes upon termination of the illness, as authorized by the student's physician or as authorized by a health assessment team.

The board reserves the right to require a written statement from the student's physician indicating that the student is free from all symptoms of the disease.

If a student is absent from regular classes for more than three consecutive days or the principal has been notified that a student has a communicable disease, the principal shall determine whether a release shall be obtained from the student's physician before the student reenters school.

Decisions regarding the type of education and the setting for provision of educational services for a student with a severe communicable disease of long duration shall be based on the medical condition of the child, the behavior and neurological development, and the expected type of interaction with others in that setting.  Final decisions will be made by school administration after receiving input from the student's physician, public health personnel, the student's parent or guardian, and personnel associated with the proposed care or educational setting.

AIDS

In each case involving a student with AIDS, ARC, or a seropositive test for the HIV virus, the board shall reserve the right to make a final decision regarding the placement of the student after taking into account the recommendations of the health assessment team, the risks and benefits to both the infected student and to the others in the proposed educational setting.

No information regarding students with communicable diseases shall be released by district personnel without the student's, parents' or guardians' consent or in order to comply with state or federal statutes.

Guidelines for Dealing With Individuals Infected With AIDS in the District Schools

  1. The district establishes the following guidelines for dealing with the problems presented by students and school employees who have or could transmit AIDS to other students or school employees.  The guidelines should be reviewed periodically and revised as necessary to reflect new medical information regarding AIDS.
  2. Based upon the present knowledge that AIDS is primarily transmitted by blood or sexual contact, and that casual person-to-person contact as would occur among school children appears to pose no risk, individuals known to be infected with HIV virus should not be restricted from the school setting unless otherwise medically indicated.  Those individuals include the following: students and school personnel with positive antibodies to the HIV virus; students and school personnel who have illness due to the virus but do not meet the AIDS CASE definition; and students and school personnel with AIDS. 

Case Review

The determination of the appropriate educational setting for HIV infected individuals should be done on a case-by-case basis by a Review Board and should be weighed against the risk and benefits to both the infected individual and to others who will share the same setting.  A school nurse will serve as Chairperson of the Review Board and is the contact source for all referred cases.

A.  In the case of a student, the Review Board may consist of, but not necessarily limited to, the student's physician, appropriate school officials including the school principal, guidance counselor, student's primary teacher, office secretary to keep a written record of the proceedings, superintendent of schools, the student's parents or guardian and the county health officer.  The school attorney may act as an observer to advise the Review Board on legal questions. 

Dealing With Students With AIDS

  1. Most school-aged children and adolescents infected with the approval of the student's physician. HIV infection, in these recommendations, includes cases of AIDS, ARC and seropositivity since the potential for transmission of the virus is present in any of these three clinical conditions.  Based on present data, the benefits of unrestricted school attendance of these students out-weigh the possibility that they will transmit the infection in the school environment.
  2. Some infected students may pose a greater risk than others in the school setting.  Students who lack control of their body secretions, who display behavior such as biting, or have open skin sores which cannot be covered, require a more restricted school environment until more is known about the transmission of the virus under these conditions.  Alternative settings may be provided in these instances.
  3. In cases where the student's regular educational program is altered because of the risk of infecting others, the Review Board will meet regularly to evaluate and assess the need for alternatives to continuing in the regular school setting. Also, those students who have AIDS and have an unrestricted program-will be reevaluated and re-assessed by the Review Board to determine if a need may exist for alternatives to continuing in the regular school setting.  Hygienic practices of an infected student may improve with maturation or deteriorate if the condition worsens.  The Review Board may determine that a risk exists and the student be recommended for removal from the classroom and an appropriate alternative education program be established until a subsequent review determines that the risk has abated.  A plan for periodic review should be established at the time a decision has been made, by the appropriate official, to exclude a child.

Before HIV infected individuals attend class in a district school, they will participate in a conference with appropriate school personnel at which time reasonable expectations regarding the individual's responsibilities in the school setting will be discussed.  Appropriate recommendations are to be developed from these discussions and submitted to the appropriate official.

Confidentiality

The student's teacher(s), the guidance counselor, the office secretary, the school principal, the school nurse, the designated school custodian(s), the superintendent, the county health officer and the school attorney may be among the-appropriate personnel who would be knowledgeable about the student's case and shall keep information regarding the student's health confidential.  In some situations it may be necessary that other personnel also be advised.  This will be determined by the superintendent. 

Approved: October 12, 1998

Updated:  June 28, 2010

Updated: February 24, 2014

Revised: April 11, 2016

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JGCD Installation and Use of Automatic External Defibrillators

Automatic external defibrillators (AEDs) may be located in each attendance center and other District facilities for use in the event of medical emergencies.  AED equipment located in District facilities may be used only by District employees who have been trained in the use of such equipment and in a manner consistent with applicable Kansas law.  The superintendent of schools shall establish guidelines, procedures and rules governing the use of such public access AEDs.

External Defibrillators 

  1. Placement of AED Equipment 
    1. To the extent possible, AEDs's should be placed in locations to facilitate  optimal response time of three minutes or less and in proximity to areas where the need for such equipment is most likely, such as gymnasiums, and areas in which large numbers of people may be present, such as cafeterias and auditoriums. 
    2. AED equipment shall be placed in a secure location and in a manner that will prevent or minimize the potential for tampering, theft or misuse and limits access to such equipment to authorized personnel. 
    3. It also is recommended that AEDs be placed in a location near a telephone.
    4. The location of AED equipment in each District facility shall be furnished to the Reno County Emergency Medical Services and the Hutchinson Police and Fire Departments. 
  2. Use of AED Equipment by District Personnel 
    1. Only District employees who have been trained in the proper use of AED equipment are permitted to use such equipment in the event of a medical emergency. For purposes of these guidelines, a "trained person" is a person who (1) has completed a course in cardiopulmonary resuscitation or a basic first aid course of training which includes cardiopulmonary resuscitation training, (2) has completed a course of training in the use of EDs; and (3) has demonstrated proficiency in the use of AED equipment available in the District facility to which such person is assigned. 
    2. District employees who have not been trained and have not demonstrated proficiency in the use of AEDs shall now use or attempt to use such equipment in the event of a medical emergency. 
    3. A list of persons trained and certified to use AED equipment shall be maintained at each attendance center or other District facility. Copies of each trained person's certification to use AED equipment shall be maintained at each location and also shall be maintained on file in the District's Administration Center. 
    4. Before AED equipment is utilized, the medical emergency must be reported by calling the 911 dispatch center. All trained persons shall follow the Automatic External Defibrillator (AED) Procedure prescribed by the Reno County Health Department & Home Health Agency, a copy of which is included as part of these guidelines. 
    5. In each instance that District AED equipment is utilized by a trained person, such person shall complete the AED Reporting form included as part of these guidelines and copies of such AED Reporting Forms shall be maintained on file in the District's Administrative Center for a period of three years from the date of the report. 
  3. Maintenance of AED Equipment 

The District shall designate personnel to serve as AED Coordinator at each attendance center and District facility. AED Coordinators shall be responsible for conducting regular inspections of and performing routine maintenance required in connection with AED equipment located in District facilities. Such routine inspections and maintenance may include, but not be limited to, verifying battery power, checking the status/service indicator light and visual/audible service alarm, inspecting exterior components and sockets for cracks or other damage, verifying that current pad packages are not past stated expiration date and that necessary supplies are available for use. 

Records of such regular inspections and maintenance shall be maintained on the form of

Maintenance Record included with these guidelines. 

The District also shall contract with the AED manufacturer or another qualified entity to perform annual or special maintenance and repair of the District's AED equipment. The District shall maintain (1) a copy of the manufacturer's guidelines for the maintenance and training and documentation confirming these guidelines are being met and (2) any other information pertinent to the use and maintenance of the AED equipment or required by law. 

Approved: March 27, 2006   

Updated:  June 28, 2010

Updated: February 24, 2014

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JGCE Health Screenings

Vision and hearing screenings will be conducted in the district as part of the overall health services program. Frequency of the screenings will be in accordance with state law. When appropriate, other screenings deemed beneficial to students may be performed in the school health program. 

When these screenings cannot be performed by district staff, the board authorizes the superintendent to identify healthcare service providers to provide them.  Such healthcare service providers shall be required to enter into a contract with the district prior to providing any screenings or other services to students in the school setting.

Vision Screenings

Each year vision screening procedures will be conducted for students new to the district, including kindergarteners.  Such procedures will be provided for other students at a frequency of not less than once every two years unless otherwise specified by state law. Students known to have vision difficulties and students referred by teachers, parents, and/or physicians will be screened regardless of grade level.

Hearing Screening

Each year hearing screening procedures will be conducted for students new to the district, including kindergarteners. Such procedures will be provided for other students at a frequency of not less than once every three years unless otherwise specified by state law. Students known to have hearing difficulties and students referred by teachers, parents, and/or physicians will be screened regardless of grade level.

Under certain conditions, hearing screening services are provided for students residing within district boundaries who are enrolled in accredited non-public schools. If provided, these services are coordinated between the administration of the accredited nonpublic school and district administration. Implementation of the program for nonpublic school students follows the same guidelines as for district students.

Dental Screenings

Free dental inspections will be offered to students, planned for by designated school staff, and conducted by appropriate dental care providers.

Selected Screenings

Other screening procedures may be deemed appropriate and beneficial to students. Designated staff will assist in the planning and implementation of other screening programs following standard procedures.

Screening results, and referrals when necessary, will be communicated to parents.

In accordance with state law, the parent or guardian of any child entering school for the first time shall be informed of the availability of sickle cell screening and of the location of the nearest facility providing blood tests for sickle cell trait and sickle cell anemia.

Approved:  July 25, 2016

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JGD  Student Psychological Services

Various psychological services are available to students through the district, special education programs, the county and the state.  Results of any such psychological service, testing program, or consultation services will be kept in strict confidence by school authorities and shall be governed by JR through JRD.

Approved: October 12, 1998

Updated:  June 28, 2010

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JGEB Child Abuse

Any employee of the district who has reasonable cause to know or suspect that a child has been subject to abuse or neglect or who has observed the child being subjected to circumstances or conditions which would reasonably result in abuse or neglect will immediately report this fact to the KS Department for Children and Families (DCF) or to the local law enforcement agency if the DCF office is not open.

School employees will not contact the child's family or any other persons to determine the cause of the suspected abuse or neglect.  It is not the responsibility of the school employees to prove that the child has been abused or neglected.

DCF Access to Students on School Premises (See JCAC)

The building principal is authorized to act in loco parentis to protect the interests of the student when allowing a student to be interviewed by DCF representatives on school premises.

Cooperation Between School and Agencies

Elementary and secondary schools, DCF and law enforcement agencies shall cooperate with each other in the investigation of reports of suspected child abuse or neglect.  To the extent that safety and practical consideration allow law enforcement officers on school premises for the purposes of investigating a report of suspected child abuse or neglect shall not be in uniform.

To comply with the child abuse law, any teacher or other school employee who suspects that a

child's physical or mental health or welfare is being adversely affected by abuse or neglect will immediately report such suspicions in the following manner:

Reporting Procedure

The employee shall promptly report to the DCF or law enforcement if DCF is closed. It is recommended that the building administrator also be notified after the report is made.

If the building principal has been notified, the principal shall immediately notify the

superintendent that the initial report to DCF has been made.  

If appropriate, the principal will confer with the school's social worker, guidance counselor or

psychologist.  At no time shall the principal or any other staff members prevent or interfere with the intent to prevent the making of a report of suspected child abuse.

As much of the following information shall be given by the person making the initial report: 

name, address and age of the student; name and address of the parents or guardians; nature and extent of injuries or description of neglect or sexual abuse; and any other information that might help establish the cause of the child's condition.

Any personal interview or physical inspection of the child by any school employee shall be conducted in an appropriate manner with an adult witness present.

In all cases reported to DCF, it is recommended that an oral report to the principal be made as soon as possible.  In Kansas, anyone making a report in accordance with state law or participating in a resulting judicial proceeding is presumed to be acting without malice and in good faith and, in so doing, is immune from any civil or criminal liability that might otherwise be imposed.

Approved:  February 20, 1996

Updated:  January 7, 1997

Updated:  June 28, 2010

Updated: February 24, 2014

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JGEC  Sexual Harassment

The board of education is committed to providing a positive and productive learning and working environment, free from discrimination on the basis of sex, including sexual harassment.  Sexual harassment shall not be tolerated in the school district.  Sexual harassment of employees or students of the district by board members, administrators, certificated and support personnel, students, vendors, and any others having business or other contact with the school district is strictly prohibited.

Sexual harassment is unlawful discrimination of the basis of sex under Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964, and the Kansas Acts Against Discrimination.  All forms of sexual harassment are prohibited at school, on school property, and at all school-sponsored activities, programs or events.

Sexual harassment against individuals associated with the school is prohibited, whether or not the harassment occurs on school grounds.

It shall be a violation of this policy for any student, employee or third party (visitor, vendor, etc.) to sexually harass any student, employee, or other individual associated with the school.  It shall further be a violation for any employee to discourage a student from filing a complaint, or to fail to investigate or refer for investigation, any complaint lodged under the provisions of this policy.

Sexual harassment is unwelcome sexual advances, requests for sexual favors and other inappropriate oral, written or physical conduct of a sexual nature when made by a member of the school staff to a student or when made by any student to another student when: (1) submission to such conduct is made, explicitly or implicitly, a term or condition of the individual's education; 2) submission to or rejection of such conduct by an individual is used as the basis for academic decisions. affecting that individual; or (3) such conduct has the purpose or effect of interfering with an individual's academic or professional performance or creating an intimidating, hostile or offensive academic environment.

Sexual harassment may result from verbal or physical conduct or written or graphic material.  Sexual harassment may include, but is not limited to: verbal harassment or abuse; pressure for sexual activity; repeated remarks to a person, with sexual or demeaning implication; unwelcome touching; or suggesting or demanding sexual involvement accompanied by implied or explicit threats concerning a student's grades, participation in extra-curricular activities, etc.

The district encourages all victims of sexual harassment and persons with knowledge of such harassment to report the harassment immediately.  The district will promptly investigate all complaints of sexual harassment and take prompt corrective action to end the harassment.

Any student who believes that he or she has been subjected to sexual harassment should discuss the alleged harassment with the building principal, another administrator, the guidance counselor, or another certified staff member.  Any school employee who receives a complaint of sexual harassment from a student shall inform the student of the employee's obligation to report the complaint and any proposed resolution of the complaint to the building principal. If the building principal is the alleged harasser, the complaint shall be reported to the district compliance coordinator.  The building principal or district compliance coordinator shall discuss the complaint with the student to determine if it can be resolved.  If the matter is not resolved to the satisfaction of the student in this meeting, the student may initiate a formal complaint under the district's discrimination complaint procedure in policy KN.

Complaints received will be investigated to determine whether, under the totality of the circumstances, the alleged behavior constitutes sexual harassment under the definition outlined above.  Unacceptable student conduct may or may not constitute sexual harassment, depending on the nature of the conduct and its severity, pervasiveness and persistence.  Behaviors which are unacceptable but do not constitute harassment may provide grounds for discipline under the code of student conduct.

If discrimination or harassment has occurred, the district will take prompt, remedial action to prevent its reoccurrence.

An employee who witnesses an act of sexual harassment shall report the incident to the building principal.  Employees who fail to report complaints or incidents of sexual harassment to appropriate school officials may face disciplinary action.  School administrators who fail to investigate and take appropriate corrective action in response to complaints of sexual harassment may also face disciplinary action.

When a complaint contains evidence of criminal activity or child abuse, the building coordinator or district coordinator shall report such conduct to the appropriate law enforcement or DCF authorities. (See GAAD )

To the extent possible, confidentiality will be maintained throughout the investigation of a complaint.  The desire for confidentiality must be balanced with the district's obligation to conduct a thorough investigation, to take appropriate corrective action or to provide due process to the accused.

The filing of a complaint or otherwise reporting sexual harassment shall not reflect upon the individual's status or grades.  Any act of retaliation or discrimination against any person who has filed a complaint or testified, assisted, or participated in any investigation, proceeding, or hearing involving a sexual harassment complaint is prohibited.  Any person who retaliates is subject to immediate disciplinary action, up to and including expulsion for a student or termination of employment for an employee.

False or malicious complaints of sexual harassment may result in corrective or disciplinary action against the complainant.

The policy shall be published in student, parent and employee handbooks as directed by the district compliance coordinator.  Notification of the policy shall be included in the school newsletter or published in the local newspaper annually.

Approved: October 12, 1998

Updated:  June 28, 2010

Updated: February 10, 2014

Updated: July 27, 2015

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JGECA  Racial Harassment

(See GAACA, GAAB, GAF, JDDC, and KN)

The board of education is committed to providing a positive and productive learning and working environment, free from discrimination, including harassment, on the basis of race, color or national origin.  Discrimination or harassment on the basis of race, color or national origin ("racial harassment'') shall not be tolerated in the school district.  Racial harassment of employees or students of the district by board members, administrators, certificated and support personnel, student, vendors, and any others having business or other contact with the school district is strictly prohibited.

Racial harassment is unlawful discrimination on the basis of race, color or national origin under Titles VI and VII of the Civil Rights Act of 1964, and the Kansas Acts Against Discrimination.  All forms of racial harassment are prohibited at school, on school property; and at all school-sponsored activities, programs or events.  Racial harassment against individuals associated with the school is prohibited, whether or not the harassment occurs on school grounds.

It shall be a violation of this policy for any student, employee or third party (visitor, vendor, etc.) to racially harass any student, employee or other individual associated with the school.  It shall further be a violation for any employee to discourage a student from filing a complaint, or to fail to investigate or refer for investigation, any complaint lodged under the provisions of this policy.

Racial Harassment is racially motivated conduct which:

  1. Affords a student different treatment, solely on the basis of race, color or national origin, in a manner which interferes with or limits the ability of the student to participate in or benefit from the services, activities or programs of the school;
  2. Is sufficiently severe, pervasive or persistent so as to have the purpose or effect of creating a hostile academic environment; or
  3. Is sufficiently severe, pervasive or persistent so as to have the purpose or effect of interfering with a student's academic performance or ability to participate in or benefit from the services, activities or programs of the school.

Racial harassment may result from verbal or physical conduct or written graphic material.

The district encourages all victims of racial harassment and persons with knowledge of such harassment to report the harassment immediately.  The district will promptly investigate all complaints of racial harassment and take prompt corrective action to end the harassment.

Any student, who believes he or she has been subject to racial harassment or has witnessed an act of alleged racial harassment, should discuss the alleged harassment with the building principal, another administrator, the guidance counselor, or another certified staff member.  Any school employee who receives a complaint of racial harassment from a student shall inform the student of the employee's obligation to report the complaint and

any proposed resolution of the complaint to the building principal.  If the building principal is the alleged harasser, the complaint shall be reported to the district compliance coordinator.  The building principal shall discuss the complaint with the student to determine if it can be resolved.  If the matter is not resolved to the satisfaction of the student in this meeting, the student may initiate a formal complaint under the district's discrimination complaint procedure in policy KN.

Complaints received will be investigated to determine whether, under the totality of the circumstances, the alleged behavior constitutes racial harassment under the definition outlined above.  Unacceptable student conduct may or may not constitute racial harassment; depending on the nature of the conduct and its severity, pervasiveness and persistence.  Behaviors which are unacceptable but do not constitute harassment may provide grounds for discipline under the code of student conduct.  The discipline of a student for violation of any provision of the code of student conduct may be enhanced if the conduct is racially motivated.

If discrimination or harassment has occurred, the district will take prompt, remedial action to prevent its reoccurrence.

An employee who witnesses an act of racial harassment shall report the incident to the building principal.  Employees who fail to report complaints or incidents of racial harassment to appropriate school officials may face disciplinary action. School administrators who fail to investigate and take appropriate corrective action in response to complaints of racial harassment may also face disciplinary action.

When a complaint contains evidence of criminal activity or child abuse, the compliance coordinator shall report such conduct to the appropriate law enforcement or DCF authorities. (See GAAD )

To the extent possible confidentiality will be maintained throughout the investigation of a complaint.  The desire for confidentiality must be balanced with the district's obligation to conduct a thorough investigation, to take appropriate corrective action or to provide due process to the accused.

The filing of a complaint or otherwise reporting racial harassment shall not reflect upon the student's status or grades.  Any act of retaliation or discrimination against any person who has filed a complaint or testified, assisted, or participated in any investigation, proceeding, or hearing involving a racial harassment complaint is prohibited.  Any person who retaliates is subject to immediate disciplinary action, up to and including expulsion for a student or termination of employment for an employee.

False or malicious complaints of racial harassment may result in corrective or disciplinary action against the complainant.

The policy shall also be published in student, parent and employee handbooks.

Approved: October 12, 1998

Updated: July 7, 2003

Updated:  June 28, 2010

Updated:  July 27, 2015

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JGFB  Supervision of Students

Students shall be supervised by school personnel when they are under the jurisdiction of the school.

Each building principal shall coordinate and assign teachers, aides or paraprofessionals to supervise students engaged in school sponsored activities.  All school-sponsored activities shall be supervised by an adult approved by the administration.

Each building principal shall ensure appropriate staff members are available for supervising students at specific times and in designated areas. (See GAO)

Approved: October 12, 1998

Updated:  June 28, 2010

Revised: April 11, 2016

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JGFF Use of Vehicles

The superintendent shall develop procedures regulating the driving, parking and use of vehicles during the school day.  Failure to observe district regulations may result in disciplinary action.

Rules and regulations concerning use of motorized vehicles and bicycles on school property shall be included in the student handbook. 

Walkers

Students who walk to and from school are urged to become familiar with traffic safety laws governing such activities, to be alert to their surroundings, and to exercise caution while crossing streets in high traffic areas.

Notice

At the beginning of each school year, district staff will provide students with appropriate notice of the rules and regulations pertinent to this policy.

Approved: October 12, 1998

Updated:  June 28, 2010

Updated: February 24, 2014

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JGFG Student Accidents

When an employee becomes aware that a student who has been involved in an accident at school, on school property or at a school-sponsored event, the employee shall follow the rules for the care of an injured student and report the accident to the building principal.  If a student has an accident which appears to require medical treatment, an employee shall send for medical help and make the student as comfortable as possible while waiting for medical assistance to arrive.  If an employee is qualified to administer first aid, that aid may be given.  The Term “qualified employees,” for the purpose of this policy, are those employees who have successfully completed a Nationally Accredited first aid/CPR training program or the school nurse.

When appropriate, the student’s parent(s) shall be notified of the injury as soon as possible in order for the parent to determine appropriate action.  If the student needs medical attention and the student’s parent(s) cannot be reached, the principal shall seek emergency medical treatment.

Appropriate records Documenting student accidents shall be maintained.

When appropriate, the student's parent(s) shall be notified of the injury as soon as possible to determine appropriate action.  If the student needs medical attention and the parents cannot be reached, the principal shall seek emergency medical treatment.

Appropriate records documenting student accidents shall be kept on file in the principal's office.

Approved: October 12, 1998

Updated:  June 28, 2010

Updated: February 24, 2014

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JGFGB  Supervision of Medication

The supervision of medications shall be in strict compliance with the rules and regulations of the board as carried out by district personnel.  The Diagnosis and treatment of illness and the prescribing of drugs and medicines are not the responsibility of the public schools and are not to be practiced by any school personnel, including school nurses, unless authorized.

In certain circumstances when medication is necessary in order that the student remain in school, the school may cooperate with parents in the supervision of medication that the student will use.   However, the medical professional authorized to prescribe medication or the parent if the medication is a non-prescription medication, must send a written order to the principal who may supervise the administration of the medication or treatment. Parents must submit a written request to the principal requesting the school's cooperation in such supervision and releasing the school district and personnel from liability in connection with the administration of such medication.

School personnel shall not be required to be custodians of any medication except as required by a written order of a licensed medical provider or, in the case of nonprescription medication, when requested in writing by a student’s parent or guardian.

Medication shall be examined by the employee administering the medication to determine if it appears to be in the original container, to be properly labeled, and to be properly authorized by the written order of licensed medical provider or, in the case of nonprescription medications, by the student’s parent or guardian. Two containers, one for home and one for school, should be requested from the pharmacist.  Only oral medications should be administered except in emergency situations. 

Any changes in type of drugs, dosage and/or time of administration should be accompanied by new physician- approved prescription or order along with parental consent  and a newly labeled pharmacy container.

All medication maintained in district facility should be kept in a locked container.  This includes medication requiring refrigeration. 

Medications should be inventoried every semester.  Out-of-date stock should be returned to parent or destroyed.

Over-the-counter medications should not be maintained in any district facility, including athletic training areas, without written parental consent and instructions of administration. The principal may choose to discontinue the administration of medication provided that the parents or medical person are notified in advance of the date and the reasons for the discontinuance.

After medication is administered, students should be observed for possible reactions to the medication.  This observation may occur at the site of administration or in the classroom as part of the normal routine. 

An individual record should be kept of each medication administered on forms prescribed by the superintendent.   The record should include student identification, date prescribed, name of medication, time and date(s) administered, signature of person administering, and section for comments.

In the administration of any medication, district personnel shall not be deemed to have assumed any legal responsibility other than acting as a duly authorized employee of the school district.

This policy shall be shared with all local physicians and dentists where practicable.  Forms for authorizing the administration of prescription medications shall also be made available to the health care providers in the community

Approved:  October 12, 1998

Updated:  June 28, 2010

Revised:  February 24, 2014

Revised: April 11, 2016

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JGFGBA Student Self-Administration of Medications

(See JGFGB)                     

The self-administration of medication is allowed for eligible students in kindergarten or in grades 1 through 12. . As used in this policy, the term “medication” means a medicine prescribed by a heath care provider for the treatment of anaphylaxis or asthma including, but not limited to, any medicine defined in current federal regulation as an inhaled bronchodilator or auto-injectible epinephrine. Self-administration is the student’s discretionary use of an approved medication for which the student has a prescription or written direction from a health care provider.

As used in this policy, the term “health care provider” means a physician licensed to practice medicine and surgery; an advanced registered nurse practitioner or a licensed physician assistant who has authority to prescribe drugs under the supervision of a responsible physician.

Student Eligibility

An eligible student shall meet all the following requirements:

1. A written statement from the student’s health care provider stating the name and purpose of the medication/s;

2. The prescribed dosage;

3. The time the medication is to be regularly administered;

4. Any additional special circumstances under which the medication is to be administered;

5. The length of time for which the medication is prescribed;

6. The student shall also demonstrate to the health care provider or the provider’s designee and the school nurse or the nurse’s designee the skill level necessary to use the medication and any device that is necessary to administer the medication as prescribed. In the absence of a school nurse, the school shall designate a person who is trained to witness the demonstration.

JGFGBA Student Self-Administration of Medications JGFGBA-2

Authorization Required

The health care provider shall prepare a written treatment plan for managing the student’s asthma or anaphylaxis episodes and for medication use by the student during school hours. The student’s parent or guardian shall annually complete and submit to the school any written documentation required by the school, including the treatment plan prepared by the student’s health care provider. Permission forms shall be updated at least annually and within two weeks after commencement of the first trimester.

Employee Immunity

All teachers responsible for the student’s supervision shall be notified that permission to carry medications and self-administer has been granted. The school district shall provide written notification to the parent or guardian of a student that the school district and its officers, employees and agents are not liable for damage, injury or death resulting directly or indirectly from the self-administration of medication.

Waiver of Liability

The student’s parent or guardian shall sign a statement acknowledging that the school districts and its officers, employees or agents incur no liability for damage, injury or death resulting directly or indirectly from the self-administration of medication and agreeing to release, indemnify and hold the schools and its officers, employees and agents, harmless from and against any claims relating to the self-administration of medication allowed by this policy.

JGFGBA Student Self-Administration of Medications JGFGBA-3

The parent or guardian of the student shall sign a statement acknowledging that the school incurs no liability for any injury resulting from the self-administration of medication and agreeing to indemnify and hold the school, and its employees and agents, harmless against any claims relating to the self-administration of such medication.

Additional Requirements

  • The school district shall require that any back-up medication provided by the student’s parent or guardian be kept at the student’s school in a location to which the student has immediate access if there is an asthma or anaphylaxis emergency;
  • The school district shall require that all necessary and pertinent information be kept on file at the student’s school in a location easily accessible if there is an asthma or anaphylaxis emergency;
  • Eligible students shall be allowed to possess and use approved medications at any place where the student is subject to the jurisdiction or supervision or the school district, its officers, employees or agents;
  • The board may adopt policy or handbook language which imposes additional requirements relating to the self- administration of medication allowed for in this policy and may establish a procedure for, and the conditions under which, the authorization for student self-administration of medication may be revoked.

Adopted: July 27, 2015

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JGFGBAA Response to Life Threatening Health Conditions

The district recognizes that some students have life-threatening health conditions and that appropriate treatment sometimes may be required to be administered in and on district facilities. Parents, legal guardians and persons acting as parents should notify the school principal of their children’s known life threatening health conditions and provide appropriate medical documentation including physician orders and medication and treatment plans. Upon notice and identification of a student subject to potentially life-threatening health conditions, an Individual Healthcare Plan and Action Plan will developed by district personnel in cooperation with the child’s parent, physician and the school multi-disciplinary team, which plan also shall provide basic education for managing and preventing exposure to health risks.

School staff will notify school transportation director of the life-threatening health condition and develop a crisis plan for the bus. School health staff will train school and bus staff to implement emergency procedures and medications in accordance with the Kansas Delegation of Specific Nursing Tasks in the School Setting (K.A.R. 60-15-101-104).

School employees will comply with the district’s Medication Administration Policies and Guidelines.

If there is no current Individual Healthcare Plan for a student with a life-threatening health condition or if current physician orders and current medications are not available at school, in the event of any need for treatment, 911 Emergency Medical Services will be called for assistance. School health staff will keep parents informed when there is a need for authorizations or current medications

911 Emergency Medical Services may be called anytime school employees have concerns that the response to a life threatening medical condition available at school may not be sufficient to assure the health and safety of the child.

When epinephrine is administered at school, the student will be sent via ambulance to the hospital.

When an antihistamine is administered to a student with known exposure to a life threatening allergen, that student will be sent home to be monitored by parent or guardian.

Adopted: July 25, 2015

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JGFGBB Accommodating Students with Diabetes

As used in this policy, diabetes management and treatment plan means a plan prepared and implemented for a student with diabetes which is prescribed by a physician licensed to practice medicine and surgery, a certified, advanced registered nurse practitioner who has authority to prescribe drugs or a licensed physician assistant who has authority to prescribe drugs pursuant to a written protocol with a responsible physician.
Student Eligibility
Self-care of diabetes may be allowed for students in grades K-12.  To be eligible, a student shall meet all requirements of this policy.
Parents or guardians shall submit a written diabetes management and treatment plan from the student’s health care provider.
The student shall provide written authorization from the student’s health care provider and parent or guardian stating the student has been instructed on managing and caring for their diabetes and is authorized to do so in school.  An annual written renewal of parental authorization for the self-care of diabetes shall be required.
While at school, each student capable of managing and caring for the student’s diabetes will be allowed to:

  • Perform blood glucose level check, 
  • Administer insulin through the delivery system the student uses,
  • Treat hypoglycemia and hyperglycemia, 
  • Possess the supplies or equipment necessary to monitor and care for their diabetes, and 
  • Otherwise attend to the management and care of the student’s diabetes in the classroom, in any area of the school, on school grounds, or at any school-related activity. 

Notwithstanding the above, the district reserves the right to impose reasonable place and manner procedural safeguards for the safe and non-disruptive exercise of such rights by students with diabetes. 

Employee Immunity
The district employees who authorize the self-administration of medication and treatment for diabetes in compliance with the provision of this policy shall not be liable in any action for any injury resulting from the self-administration of a student’s diabetes management plan.  The district shall provide written notification to the parent or guardian of a student for whom this policy is applicable that the board and its employees and agents are not liable for any injury resulting from the self-administration of a student’s diabetes management plan.  The parent or guardian shall sign such notice and acknowledge that the district incurs no liability for any injury resulting from the self-administration of a student’s diabetes management plan and agrees to indemnify and hold the board and its employees and agents harmless against any claims relating to the self-administration of a student’s diabetes management plan pursuant to this policy.

Adopted: July 27, 2015

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JGG Transportation

Bus transportation may be provided to and from school for those students who qualify.  Transportation may be provided by the district for all school activities. Transportation may be denied to students who are detained after school for disciplinary reasons.

All rules governing transportation of students shall be published in the student handbook. 

Students who use school-provided transportation shall be under the jurisdiction of the vehicle driver while in the vehicle. Students shall be subject to the district's student behavior code and other regulations approved by the superintendent.

Bus drivers shall report violations of the rules to the building principal who may discipline students.  The principal may suspend or revoke the transportation privilege of a student who violates any rule or regulation.  Students with a valid driver’s license may drive their personal vehicles to home games and off campus practices.  Students are expected to use district provided transportation to all out-of-district competitions and performances.  Students may ride home from out-of-district competitions and performances with their parent or legal guardian with prior approval from appropriate school personnel.

Approved: October 12, 1998

Updated:  June 28, 2010

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JGGA  Use of Surveillance Cameras

(See JR and JRB)

The district may use surveillance cameras to monitor student activity.  Video cameras and other surveillance equipment owned or operated by the District may be installed and used on District premises and in public areas of District facilities, and/or in district vehicles, or in school buses leased by the district for the purpose of enhancing the safety of District students, employees, patrons and visitors and the security of District facilities, equipment and other property.  Notice of the District’s policy regarding the use of video cameras and surveillance equipment shall be posted and prominently displayed on and in all District facilities.   The Superintendent shall establish guidelines for the use and operation of video cameras and other surveillance equipment and the images and data produced through the use of such equipment.

Approved: February 10, 2014                                                                                 

Guidelines for the Use of Video Cameras and Other Surveillance Equipment          

Statement of Policy; Delegation of Responsibilities

Video cameras and other surveillance equipment may be installed and used on District premises and in public areas of District facilities for the purpose of enhancing the safety of District students, employees, patrons and visitors and the security of District facilities, equipment and other property.  Oversight of the District’s policies and implementation of these guidelines is the responsibility of the Superintendent.  The Superintendent is authorized to delegate such specific responsibilities to District employees as the Superintendent determines to be appropriate. 

 Use of Surveillance Equipment.

All surveillance equipment shall be owned or leased by the District. All surveillance equipment shall be operated only by and be subject to the control of persons designated by the Superintendent..  Surveillance equipment may be placed on the grounds of District facilities, on the exterior of District facilities and in the interior of District facilities as determined by the Superintendent.  Available surveillance equipment shall be installed where, as and when most needed and placed to provide the best possible coverage for enhancing the security and well-being of persons and facilities.

Equipment placed inside buildings shall be located in a manner to avoid surveillance of the interior of restrooms, shower rooms, locker rooms, nurses’ offices and other locations in which individuals have a reasonable expectation of privacy.  With the exception of such locations, persons on District grounds and within District facilities are subject to surveillance without any reasonable expectation of privacy.

Surveillance equipment may be active and in operation and be monitored by or on behalf of the District at all times or during such times and in such locations as the Superintendent determines to be necessary or appropriate.  Surveillance equipment may be capable of audio recordings as well as recording video images.

Notice of the Use of Surveillance Equipment

Notice of the use of video cameras and surveillance equipment shall be displayed prominently as the main entrance to each District school and at each public entrance to other District facilities.   Notices also shall be posted in hallways, in libraries, cafeterias, auditoriums and other special purpose facilities as determined by the Superintendent.  Notice of the use of video cameras and other surveillance equipment also shall be included in student handbooks, employee handbooks, on the District’s web site and by other reasonable means of providing such notice. 

Use of Surveillance Images and Data

Images and data derived from operation of the District’s video cameras and surveillance equipment will be used to maintain a safe and secure educational environment and for administrative purposes including investigations, student and employee disciplinary proceedings, documentation in connection with workers’ compensation and other insurance claims and other purposes approved by the Superintendent or the Board of Education.  To the extent such images and data may constitute educational records, the same shall be treated in a manner consistent with the requirements of the Family Educational Rights and Privacy Act (“FERPA”) and other applicable federal and Kansas law.

To the extent required by law or District policies, surveillance data shall be treated as confidential and shall be maintained in a secure environment.  Such data and information shall be accessible only to employees and other personnel designated by the Superintendent except as otherwise required or permitted by law.  Surveillance data and images may be provided to third parties in response to a court order or subpoena, to law enforcement personnel and otherwise with the prior written approval of the Superintendent.  A written log shall be maintained of showing the date and time and the person or persons granted access to surveillance data and the surveillance data examined.  When surveillance data is destroyed, the date of such destruction shall be noted on the log.

Surveillance data may be overwritten periodically in the normal and usual course of the District’s affairs and in accordance with the District’s policies regarding the preservation and destruction of records.  In the event particular surveillance data is required beyond the normal document retention period, such information shall be maintained in a form and format adequate to document the origins, date of recording and other information as may be necessary to establish the authenticity and accuracy of such data.  Questions regarding the requirements for preserving, maintaining and safeguarding the integrity of surveillance data should be directed to the District’s legal counsel.

Video images and surveillance data are subject to the general provisions of the District’s document retention and management policies.

Approved:  February 10, 2014

Revised:  July 27, 2015

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JGH School Food Service Programs

The district shall provide a school food service program. Food service rules shall be published in student handbooks.  

Free or Reduced Price Meals

Free or reduced price meals shall be provided for students who qualify under state and federal rules and regulations. 

The eligibility forms, rules and regulations governing this program shall be provided by the administration to students or their parents.

Contracts With Other Agencies

The board may enter into contracts with the governing authority of any nonpublic school or any child-care institution to provide meals for children who attend these institutions.  The board may also contract for meal service with any municipality, any state university or any corporation whose operations are substantially controlled by a state university.  Contracts shall provide for payment of the costs incurred by the district to provide the service.  Income received by the district under any contract to provide this service shall be deposited in the district food service fund and may be expended whether budgeted or not.

Approved: October 12, 1998

Updated: July 7, 2003

Updated:  June 28, 2010

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JGHAA  Food 4 Kids Program

Food 4 Kids Program Policy

The Board of Education has determined that it is in the best interests of the District and its students to participate in the Food 4 Kids Program offered through the Kansas Food Bank.  The District will store and deliver the donated food to those students the District determines to be eligible for the program.  All information collected regarding participating students or their families shall be kept strictly confidential.

Food 4 Kids Program Guidelines

The Food 4 Kids Program Coordinator and other designated District employees shall be responsible for; 

Procedures

Attending all Food 4 Kids Meetings

Insuring that food is provided only to participating children

Insuring that food is packed and distributed only by adult employees and volunteers

Student/Staff Liaison

The coordinator must also communicate any necessary information to staff

Ensure that students enrolled in the program are adequately informed regarding the Program

Maintain Records

Maintain the Food 4 Kids Notebook for record keeping provided by the Kansas Food Bank

Maintain student referrals and progress reports

Maintain distribution records

Prepare and send monthly reports to the Kansas Food Bank

Inventory Control

Insure that food is properly stored

Insure that backpacks are accounted for

Break down Kansas Food Bank Boxes for return to the Food Bank

Dietary Concerns

The coordinator must insure that children with allergies or other dietary Issues are provided only appropriate foods consistent with their dietary restrictions.

  1. Eligibility for the program shall be upon recommendations from District staff derived from their observations of the following factors provided by the Kansas Food Bank: food insecurity, physical appearance, school performance/behavior, and home environment.
  2. In the event any one or more of the provisions contained herein is, for any reason, held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision hereof. The guidelines contained herein shall be construed as if such invalid, illegal or unenforceable provision were not contained herein or therein.

Approved: August 28, 2006

Updated:  June 28, 2010

Updated: February 24, 2014

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JGHB  Vending Machines and Other Automated Play Machines

No vending machine may be placed in any building without prior approval of the superintendent.

The building principal shall manage the machine(s). Proceeds from machines shall be deposited in the appropriate activity account. (See DK)

Approved: October 12, 1998

Updated:  June 28, 2010

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JH  Student Activities

(See JGFB)

The principal shall be responsible for organizing and approving all student activities.  All school-sponsored activities shall be supervised by an adult approved by the administration.

Eligibility for Activities

Students who participate in any school activity shall meet the following requirements:

  • Complies with all applicable KSHSAA regulations;
  • Maintain academic eligibility requirements noted in student handbooks; and
  • other requirements requested by the administration and approved by the superintendent.

Adding or Eliminating Activities

Individual patrons or groups of patrons may request the addition or elimination of school activities.  Such requests shall be approved or denied by the superintendent after consultation with principals and other appropriate administrative and certified personnel.

Activity Fund Management (See DK)

Approved:  July 24, 2000

Updated:  June 28, 2010

Updated: February 24, 2014

Revised:  April 11, 2016

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JHC Student Organizations

Students may form clubs and other groups organized to promote or pursue specialized activities outside the regular classroom. Membership in student organizations, whether school sponsored or non-school sponsored, must be open to all interested and eligible students.  The building principal and the board shall approve school sponsored student organizations, and an employee shall attend the meetings or activities as an advisor to supervise use of the facilities by all student organizations.

Student Clubs

The superintendent shall establish regulations for the operation of school sponsored clubs and for the use of school facilities by non-school sponsored clubs.

School-sponsored clubs shall be under the direct control of school personnel. If non-curriculum related school sponsored clubs are allowed to meet on school facilities during non-instructional time, then non-school sponsored student clubs may also meet on school property at such times.

Non-School Sponsored Student Clubs

Non-school sponsored clubs shall submit a request for use of school facilities prior to using the facilities.  An employee (or other adult approved by the superintendent) shall attend the meetings as a supervisor but shall not participate in the group’s activities.

Student Government

Student councils under the direct control of the building principal or designated faculty representative may be established.  Student councils may exercise only the authority expressly delegated to them by the building principal.

Approved:  October 12, 1998

Updated:  June 28, 2010

Revised:  April 11, 2016

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JHCA  Student Publications

School-Sponsored Student Publications

School-sponsored student publications shall be under the supervision of the building principal or designated employee.  Students who have facts and opinions should be allowed to express them in print as well as through oral communications.  However, student editors and writers must observe the same legal responsibilities as those imposed upon other media.  No student shall distribute any school publication which:

Is obscene according to current legal definitions;

Is libelous according to current legal definitions; or

Creates a material or substantial interference with normal school activity or appropriate discipline in the operation of the school.

Student publications which are not libelous, disruptive or obscene may be distributed on school property during school hours at times and in areas designated by the building principal. 

If a decision to disapprove distribution of a publication is made, the principal shall state reasons for the decision to the student(s).

If the student is dissatisfied with the principal's decision, the student may appeal the decision to the superintendent.

Non-School Sponsored Student Publication

Non-school sponsored student publications may be distributed on school property at times and in areas designated by the building principal. (See KI)  Distribution of any non-school-sponsored publication may be halted if the material is obscene or libelous, or creates a material or substantial disruption of normal school activity or interferes with the operation of the school.  Distribution in violation of this policy may result in suspension, expulsion or other discipline of the students involved.

Advertisements

Ads concerning illegal drugs, any controlled substances, or any illegal activity are prohibited in school-sponsored publications.

Approved: October 12, 1998

Updated:  June 28, 2010

Revised:  April 11, 2016

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JHCAA  Gang Activity

Gang activities which threaten the safety or well-being of persons or property on school grounds or at school activities or which disrupt the school environment are prohibited.

The superintendent shall establish procedures and regulations for disciplinary action to be taken against any student wearing, carrying, or displaying gang paraphernalia, or exhibiting behavior or gestures which symbolize gang membership, or causing and/or participating in gang-related activities. (See JCAC, JCDA, JCDBB and JDD).

District staff may be provided in-service training in gang behavior and characteristics to facilitate identification of students involved in gang activities.

Approved:  October 12, 1998

Updated:  June 28, 2010

Updated:  April 11, 2016

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JI  Community Activities

Students shall not participate in any community activities during school hours without the prior permission of the principal.

Approved: October 12, 1998

Updated:  June 28, 2010

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JJ  Employment of Students

In-School Employment

Students may be employed by the district. The district shall not employ students in hazardous jobs or in violation of federal or Kansas laws.

Outside Employment

A student who needs to work on a regular basis during the school day shall file a written request with the principal.  If the request is approved, the student shall file a work schedule with the principal.  Changes in the schedule shall be reported by the student to the principal.  The student shall not begin the new schedule unless the change is approved by the principal.

Vocational or Other Work Experience (See IDAA)

A student who works in a board-approved vocational or other work-experience program shall have a schedule developed cooperatively by the employer and the supervising teacher and approved by the principal prior to beginning the work activity.

All board polices remain applicable to students participating in vocational or other work experience programs.

Approved:  October 12, 1998

Updated:  June 28, 2010

Revised:  April 11, 2016

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JK  Solicitations

Commercial firms shall not be permitted to solicit students during school hours or on school property without prior approval of the administration.  Solicitations by students of students during school hours and on school property shall be done only when they are related to school sponsored activities.  All student sales projects shall require the principal's prior approval.

Representatives from commercial schools, colleges, armed forces or other agencies shall be permitted to meet with students only by permission of the principal.  Student contact by these organizations shall be arranged for and supervised by the guidance office. (See KI )

Approved:  October 12, 1998

Updated:  June 28, 2010

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JL Gifts  

(See GAJ, KH)

The giving of gifts between students and staff members is discouraged.

Student Gifts to Staff Members

Students shall be allowed to collect money or purchase gifts for faculty members with the principal's approval.

Faculty Gifts to Students

A gift by a faculty member to an individual student or to classes of students during school hours or on school property shall require prior approval of the principal. 

Student Organization Gifts to the School

Student organizations, with prior approval of the organization sponsor and building principal, may donate a portion of the organization's funds to the district.  These donations shall require prior board approval.

A gift is defined as any donation, present or endowment in the form of cash, merchandise or personal favor.

Any student organization gift to the district shall become district property when accepted by the board.

Approved:  October 12, 1998

Updated:  June 28, 2010

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JM  Contests for Students

No student shall enter any contest as a school representative unless the contest is approved by the KSHSAA or by the school administration.  The district supports participation in academic activities and contests related to the adopted curriculum of USD 308.  Adequate adult sponsorship must be provided for all activities and must be in compliance with the policies of the KSHSAA, the Kansas State Board of Education and the USD 308 Board of Education.

All students participating in these activities must provide parent permission, medical information, medical releases and insurance necessary for the activity.

Participation in Competitive Out-of-State Activities

When competitive activities involve state and national competition, participation in the activity must be approved in advance by the building principal. When a student or team of students, qualify for national competition, participation in the national event must be approved in advance with a projection of anticipated costs submitted to the superintendent.

Registration, travel and lodging costs for students and school staff sponsorship will be provided by the district.  Costs for food and incidental personal expenses will be paid by the student.

Participation in Elective Out-of-State Activities

The district will consider on an individual application basis any proposal for students to attend out-of-state conventions; conferences are other gatherings of student organizations.  Such applications will be presented to the building principal who shall present it to the superintendent for approval.

Applications will include potential benefits of the conference, a budget detailing costs of the activity and other information which may be useful in determining the appropriateness of the activity.  Applications will generally be considered favorably when the activity is consistent with curricular and co-curricular goals of the district.  It is expected that attendance at these optional activities will include full financial participation by the student.

Other Financial Considerations for Out-of-State Activities

Arrangements for airline or other commercial travel must be approved by the superintendent.  The district may, at the option of the superintendent, provide district transportation for travel in certain parts of the United States.  When such transportation is provided, the district may waive all or a part of the cost to students for transportation. 

For non-competitive student activities where there may be a significant student cost, allowances will be made for students who qualify under federal guidelines for free or reduced price meals.  Students: who qualify for free or reduced price meals will pay a prorated share of costs according to the following scale:

Students who qualify for free meals will pay 10% of the student cost and students who qualify for reduced price meals will pay 50% of the student cost. The balance of  costs in these situations will be paid by the district or the organization sponsoring the- activity.  Such arrangements will protect the confidentiality of this information for students and their families.

This policy is not intended to imply that the school district will financially support students for elective trips which are planned for a combination of pleasure and educational purposes.  Elective trips which are related to the curriculum (i.e., the French Club trip to Europe, social studies trip to the eastern U.S., etc.) do not qualify for financial support.  Although these trips may be endorsed by the school and students .may be accompanied by school .staff, these trips are not included under any financial arrangements implied in this policy.

All of the references to district payment for student out-of-state trips in this policy will be in effect only if adequate funding is available in the current budget to pay for such activities.  This determination will be made by the superintendent.

Approved:  October 12, 1998

Updated:  June 28, 2010

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JN  Awards

Awards for participation in interscholastic activities shall be limited to those approved by the KSHSAA.

Approved:  October 12, 1998

Updated:  June 28, 2010

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JQ  Exceptional Students

(See IDCE and JBE)

All programs for exceptional students shall be managed in accordance with the local plans for exceptional students, the policy and rules of the local board, and the rules and regulations of the state board of education.

Concurrent Enrollment

A student enrolled in grades 9 through 12 who has demonstrated the ability to benefit from participation in the regular curricula of eligible postsecondary education institutions, may apply to the principal for permission to enroll at an eligible postsecondary education institution.

Approved:  October 12, 1998

Updated:  August 28, 2006

Updated:  June 28, 2010

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JQA Temporarily Disabled Students

Physically disabled students, including those temporarily disabled by illness, or accident authenticated by a physician's order, may be eligible for alternative educational services or accommodations in their regular program which allow for meaningful participation in the program.

Students with injuries which prohibit participation in physical education or other classes shall present to the building principal a physician's statement prohibiting such activity.

Teachers shall follow medical instructions relating to limitations on the student's participation, and shall either provide alternative methods for the student to earn credit/grade in the class during the period of the disability or contact the district 504 coordinator for consideration of an evaluation under Section 504 of the Rehabilitation Act.

For the purposes of this policy, the term “health care provider” shall have the meaning subscribed to it in policy JGFGBA.

Approved:  October 12, 1998

Updated:  June 28, 2010

April 11, 2016

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JQE Alternative Arrangements

Married students, pregnant students and students who are parents shall have access to the same educational opportunities, special services and extracurricular activity considerations provided to other students.

A pregnant student may be required to provide a physician's release statement to be allowed to participate in school activities which could pose a health or safety risk.

The administration may deny activity participation until the the release is made available.

Approved:  October 12, 1998

Updated:  June 28, 2010

Revised:  April 11, 2016

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JQI Adult Students

Adult students who have not graduated from high school are encouraged to earn their high school diploma equivalent through alternative education programs.

Approved:  October 12, 1998

Updated:  June 28, 2010

Revised:  February 24, 2014

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JQKA  Foreign Exchange Students

Foreign exchange students from approved organizations shall be admitted to the district on a tuition-free basis.  Other foreign exchange students who meet residency requirements may be allowed to enroll in the district under rules established by the board.  (See JBC) Students who enter the country on an F-1 visa shall prepay tuition equal to the current cost per pupil as calculated by the state department of education.

Approved:  October 12, 1998

Updated:  June 28, 2010

Revised:  April 11, 2016

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JQL  Hearing Procedures for Exceptional Students

A hearing procedure shall be available to parents or guardians of exceptional students according to state board of education regulations, the state special education plan, locally adopted procedures and applicable laws. 

Approved:  October 12, 1998

Updated:  June 28, 2010

April 11, 2016

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JR  Student Records

(See BCBK, CN, CNA, ECA, IDAE, JGGA, JR et seq. and KBA)

All student records shall be treated as confidential and primarily for local school use unless otherwise stipulated.  Access to student records, excluding student data submitted to or maintained in a statewide longitudinal data system in accordance with board policy IDEA, shall be permitted as set forth in board policies JR and JRB.

When records include information on more than one student, the parents/guardians of any student shall have access to copies of that part of the record that pertains to their child.  Each school shall establish procedures for the granting of a request by parents/guardians for access to their child's school records within a reasonable period of time, but in no case more than 45 days after the request has been made.

In situations where the parents of a student are divorced or separated, each parent, custodial and/or non-custodial, shall have equal rights to their child's records unless a court order specifies otherwise.  Private agreements between the student's parents shall not be recognized by the district's personnel.

Parents/guardians shall have an opportunity for a hearing to challenge the content of their child's school records to ensure that the records are not inaccurate, misleading or otherwise in violation of the privacy or other rights of students; to have an opportunity for the correction or deletion of any inaccurate, misleading or otherwise inappropriate data contained therein; and to insert into records the parent's/guardian's written explanation of the content of the records.

Any eligible parent/guardian or student may inspect the personal records of the student during regular school office hours.  The district reserves the right to interpret selected records to students and/or parent/guardians at the time of the inspection.

When a student attains 18 years of age, the permission or consent required of and the rights accorded to the parents of the student shall thereafter only be required of and accorded to the student.

The parents/guardians of students, or the students if they are 18 years of age or older shall be informed annually by the superintendent of the rights accorded them by this section and by the Family Educational Rights and Privacy Act.  In addition, the public shall be informed annually by the superintendent of the categories of information the institution has determined to be directory information.

Approved:  October 12, 1998

Updated:  June 28, 2010

Revised:  July 27, 2015

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JRA Types of Records

Permanent Student Records: Each school shall permanently retain records relating to each student's academic performance, attendance and activities.  Information about students collected and stored by any school personnel shall be separated into one of the following classifications:

Administrative records: official administrative records that constitute the minimum personal information necessary for operating the educational system.  It shall include birth date, sex, race, names, telephone numbers, addresses and places of employment of parents, academic work completed, grades, attendance records, withdrawal and reentry records, honors and activities, date of graduation and follow-up records of a student.

Supplementary records:  verified information important in operating the educational system but is of a more sensitive nature and of less historical importance.  It includes: test data, such as scores on standardized achievement, aptitude and intelligence tests; observational data such as systematically gathered teacher or counselor evaluations and observations of social and personal assets; clinical findings and verified reports of serious or recurrent deviant behavior patterns; general data such as health data, family background information and educational and vocational plans.

Tentative records: useful information that has not been verified or is not clearly needed beyond the immediate present.  It includes unevaluated reports of teachers or counselors that may be needed in ongoing counseling or disciplinary actions.

Approved:  July 24, 2000

Updated:  June 28, 2010

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JRB  Release of Student Records

(See BCBK, CN, CNA, ECA, IDAE, JGGA, JR et seq. and KBA)

Individual student files are not available for public inspection.  Except as provided in IDEA with regard to student records which are student data submitted to or maintained in a statewide longitudinal data system, the custodian of student records shall disclose the student's educational records only as provided for in this policy.

Directory Information

Annual notice shall be given to parents and eligible students concerning the student's records.  In addition, the custodian of the educational records shall give annual public notice of the class of records the institution has designated as directory information, and of the right of the parent or eligible student to object to the release of directory information without prior written consent.  The appropriate forms for providing notice shall be on file in the office of the custodian of the educational records.

After giving notice, the custodian of records may make directory information available without parental or eligible student's consent.  The custodian of records shall make student recruiting information (name, address, and telephone listing) available to military recruiters and postsecondary institutions unless parents or eligible students request the information not be released without written consent.

For the purposes of this policy, school official means teacher, administrator, other certified employee or board of education.  The district may disclose, without the parents or eligible students' consent, personally identifiable information to school officials with a legitimate educational interest.  A school official is a person employed by the school as an administrator, supervisor, instructor, or support-staff member (including health or medical staff and law enforcement unit personnel); the school board (in executive session); a person or company with whom the school has contracted to perform a special task (such as an attorney, auditor, school resource officer, medical consultant, or therapist); or a parent or student serving on an official committee such as a disciplinary or Grievance committee, or assisting another school official in performing his or her tasks.  A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

The custodian may disclose students' education records to the following persons without the prior consent of the parents:

  • Other school officials, including teachers within the district who have legitimate educational interests;
  • Officials of other school districts or school systems in which the student intends to enroll.  The school district will provide student records to such institutions without further notice to the parents or eligible student when the disclosure is initiated by a parent or eligible student or an annual notice provided to parents and eligible students by the district informs them that such records will be automatically disclosed to these institutions for the purposes of enrollment or transfer of the student.
  • Authorized persons to whom a student has applied for or-from whom a student has received financial aid;
  • State and local officials or authorities to whom such information is specifically required to be reported or disclosed pursuant to-state statutes;
  • Organizations conducting studies for educational agencies for the purpose of developing, validating or administering student tests or programs;
  • Accrediting organizations;
  • Parents of a student l8 years of age if parents claim the student as a dependent for income tax purposes;
  • Appropriate persons if knowledge of any information is necessary to protect the health or safety of the student or other persons in an emergency;

An agency caseworker or representative of the state or local child welfare agency or tribal organization who has the right to access a student’s case plan when such agency or organization is legally responsible for the care and protection of the student and

  • when any further disclosure of such information thereby will be limited in accordance with law; and
  • In compliance with a lawfully issued subpoena or judicial order.

Access will be granted to any third party upon written authorization of the eligible student; parent or guardian.

No personally identifiable information contained in personal school records shall be furnished to any person other than those named, herein.  When there is written instruction from the student's parents, guardian or the eligible student specifying the records, the reasons and the person(s) to whom the release is to be made, a copy of the records to be released shall be made available to the student, parents or guardian upon request.  When information is requested in compliance with a judicial order, or pursuant to any law-fully issued subpoena, parents, guardian and the student shall be notified of the orders or subpoenas in advance of compliance, with the order or subpoena unless:

  • the order or subpoena specifically forbids such disclosure, or
  • the order is issued in the context of a court proceeding where a parent is a party and the proceeding involves child abuse and neglect or dependency matters.

Nothing contained in this policy shall preclude authorized representatives of the Comptroller General of the United States, the Secretary and an administrative head of an educational agency or state authorities from having access to student or other records which may be necessary in connection with the audit and evaluation of federally supported education programs or the enforcement of the federal legal requirements which relate to these programs.  The data collection by such official with respect to individual students shall not include information (including social security numbers) which would permit the personal identification of students or their parents or guardian on the data collected and provided.

All persons, agencies or organizations desiring access to the records of a student will be required to sign a form, which shall be kept permanently with the student's file, but only for inspection by the parents/guardian, the student or a school official responsible for record maintenance.  The form signed shall indicate the specific educational or other interest of each person; agency or organization has in seeking this information.

Personal information shall be transferred to a third party only on the condition that such party shall not permit any other party to have access to such information without the written consent of the student's parents or the eligible student.   The board and staff shall protect the rights of privacy of students and their families in connection with any surveys or data-gathering activities conducted, assisted or authorized by the board or administration.  Regulations established under this policy shall include provisions controlling the use, dissemination and protection of such data.

Forwarding Pupil Records

Administrators shall forward student's school records upon request and may not withhold them for any reason.

Approved:  July 24, 2000

Updated:  July 7, 2003

Updated:  June 28, 2010

Updated: February 10, 2014

Updated:  July 27, 2015

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JRC  Disposition of Records

(See JRA and JRB)

All student records will be maintained and screened periodically.

Administrative records shall be permanent records and maintained by the school for an indefinite period of time.  When the student graduates, supplementary records shall be destroyed or shall be transferred to the administrative records if they have permanent usefulness.  Tentative records shall be destroyed when the use for which they were collected is ended.  However, tentative records may be placed in the supplementary classification if the continuing usefulness of the information is demonstrated and its validity verified.

The official custodian shall review a student's records when the student moves from elementary to a middle school or junior high, from a middle school or junior high to high school and upon high school graduation.  During each review obsolete or unnecessary information shall be removed and destroyed.

Following a reasonable amount of time after a student has graduated or ceases to attend school in the district, the records of the student that are determined to be appropriate for retention may be digitally archived.

Approved:  October 12, 1998

Updated:  June 28, 2010

Updated: February 24, 2014

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JRD  Hearing Request

When a hearing has been requested by a parent, guardian or an eligible student to challenge the content of the student's education record, the procedure to be followed in the hearing shall be:

The hearing shall be conducted and the decision rendered by a person who does not have a direct interest in the hearing outcome.

The parent, guardian or eligible student shall be given notice of the date, place and time of the hearing within a reasonable time in advance of the hearing.

The parent, guardian or the eligible student may be assisted or represented by individuals of their choice at their own expense, including an attorney.  Parents, guardian or the eligible student shall be afforded a full and fair opportunity to present relevant evidence.

A written decision shall be rendered within a reasonable time after the hearing concludes.  The decision of the hearing official shall be based solely upon the evidence presented at the hearing and include a summary of the evidence and the reasons for the decision.

Approved:  October 12, 1998

Updated:  June 28, 2010

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JS  Student Fees and Charges

Building principals shall be authorized to collect fees approved by the board or to seek restitution for any school property lost, damaged or destroyed by a student.

Credit Card Payments

Credit and debit cards may be accepted to pay fees, fines, and charges due the district.  A fee may be collected to cover costs of accepting credit or debit cards.

Fee Schedules

The superintendent shall distribute a schedule of enrollment fees and other fees approved in advance by the board to all building principals.  The fee schedule shall include:

  • A list of all items for which a charge is to be collected.
  • The amount of each charge.
  • The date due.
  • Classifications of students exempt from the fee or charge.
  • A system for accounting for and disposing of fees; and
  • An appeal procedure to be used by students or parents to claim exemption from paying the fees or charges.

Debt Collection

Building principals shall attempt to collect the justifiable value owed by a student of school property lost, damaged, or destroyed by a student.  If, after the third attempt to collect the amount remains unpaid, the amount is reported to the business office.  After a fourth attempt to collect, if the amount remains unpaid, the amount is reported to the state-approved collection agency.

Forwarding Pupil Records

Administrators shall forward a student's school records upon request and may not withhold them for any reason.

Approved:  July 24, 2000

Updated:  September 10, 2001

Updated:  June 28, 2010

Updated: February 24, 2014

Revised:  April 11, 2016

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JT

Hutchinson Public Schools

Telecommunications Acceptable Use Policy

GENERAL INFORMATION

Internet access is provided in the Hutchinson Public Schools through the use of an outside provider.  As a result, users of this service are bound not only by the conditions and rules for use established by USD #308, but also those of the service provider. Because of the complex association between government, universities, commercial and corporate sites, the end user of any of these networks must adhere to strict guidelines.  They are provided here so that users and the parents of users who are under 18 years of age are aware of the responsibilities which they are assuming once access has been provided by USD #308.  Prior to permitting access, an individual student must have a User Agreement and Guardian Permission Form on file signed by both student and parent/guardian.  The signatures on this document are legally binding and indicate that the parties who signed have read the board policy carefully and understand its significance.

INFORMATION CONTENT AND USES OF THE SERVICE

  • The purpose of Internet access through USD #308 is to facilitate communication in support of research and education by providing access to unique resources and collaborative ventures.  The use of these services must be in support of and consistent with the educational objectives of USD #308.
  • Because the service accessed through USD #308 is connected to other computer systems throughout the world, students (and the parents/guardians of students under 18 years of age) specifically understand that USD #308 does not have control of the content of information residing on remote computers.  Students and parents/guardians of students under 18 years are advised that some systems may contain defamatory, inaccurate, abusive, obscene, profane, sexually oriented, threatening, racially offensive, or illegal material. USD #308 does not condone the use of such materials and will not knowingly permit usage of such materials in the school environment.  Parents of minors having access through the district should be aware of the existence of such materials and monitor home usage of the service.  Students knowingly bringing such materials into the school environment will be dealt with according to the discipline policies of the individual school building and the Hutchinson Public Schools.  Such activities may result in the cancellation of access to the Internet and other appropriate disciplinary actions.

ON-LINE CONDUCT

Any action by a student that is determined by USD #308 to constitute an inappropriate use of the access provided by the district or that improperly restricts or inhibits other students from using the district's access is strictly prohibited and may result in cancellation of privileges.  Examples of prohibitive on-line conduct include, but are not limited, to the following:

  • Students will not post contact information (e.g., address, phone number) about himself/herself or any other person on the Internet.  Students will not agree to meet with someone they have met online without approval of their parents.  Any contact of this nature or the receipt of any message the student may feel is inappropriate or makes the student uncomfortable should be reported to school authorities immediately.
  • Students may not submit, publish, or display through district access any defamatory, inaccurate, abusive, obscene, profane, sexually oriented, threatening, racially offensive or illegal material; nor shall a student encourage the use of controlled substances.  Transmission of any material in violation of any United States or state regulation is prohibited.  This includes, but is not limited to, unauthorized transmission of copyrighted material or trade secrets.
  • Students may not access material that is profane or obscene (pornography) that advocates illegal acts or violence or discrimination toward other people (hate literature) through the district system.  If a student mistakenly accesses inappropriate information, the student should immediately tell a teacher or other district employee or other person designated by the school.
  • Use for illegal or commercial activities is not acceptable.  Use for product advertisement or political lobbying is also prohibited.
  • Vandalism is defined as any malicious attempt to harm, modify, and destroy data of another user, or other network(s) connected to the service, and may result in the loss of access privileges.  This includes, but is not limited to, the uploading or creating of computer viruses.  Deliberate attempts to degrade or disrupt system performance of any computer system or network on the Internet by spreading computer viruses is considered criminal activity under state and federal law.
  • Harassment is defined as the persistent annoyance of another user, or the interference with another user's work, and is not acceptable.  Harassment includes, but is not limited to, the repeated sending of unwanted and/or inappropriate a-mail
  • Students may not attempt to gain unauthorized access to any other computer system or go beyond their authorized access by entering another person's account number or accessing another person's files.
  • Security on any computer system is a high priority, especially when the system involves many users.  Students are governed by the security policies established by the service provider.  Students should protect passwords to ensure security and protect their own ability to continue use of the service. Should the student identify a security problem on the system, the student should notify USD #308 Computer Services.  Students should not demonstrate the problem to other students.
  • Students may not plagiarize or violate copyright in their use of material found on the Internet.  Plagiarism is taking the ideas or writings of others and presenting them as if they were yours.  Copyright violation occurs when a person inappropriately reproduces work that is protected by copyright.  If a work contains language that specifies appropriate use of that work, a student should follow the expressed requirements.  If a student is unsure whether or not he/she can use a work, they should request permission from the copyright owner.

MONITORING

  • A student should expect no privacy of the contents of personal files on the district system.  Routine maintenance and monitoring of the system may lead to discovery that a student has violated this policy, the school code, or the law.  The investigation will be reasonable and related to the suspected violation.  The student's parents have the right at any time to see the contents of their child's internet files.

PROCEDURES FOR USE

Specific procedures for classroom and library use may be developed at each building.  Students are reminded that violation of classroom/library written and oral instructions may result in termination of access.  The User Agreement and Guardian Permission Form must be on file in the building office or school library before a student is given access to the Internet.

APPROVED:  November 13, 2000

Updated:  June 28, 2010

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